Job Description

Organizational Context and Scope

Under the direct supervision of the Head of Office and in close coordination with the Regional Office Vienna, including the HRR Unit, as well as Headquarters in Geneva, the successful candidate will assist in the implementation of projects in the Country Office, including but not limited to supporting emergency preparedness and response activities, contingency planning, coordination with relevant stakeholders, reporting, and liaison with partner agencies.

1. Assist in the coordination and implementation of emergency preparedness project activities in line with IOM procedures and donor requirements.

2. Support project coordination mechanisms, including organizing Working Group meetings and following up on agreed actions with relevant stakeholders.

3. Assist in the preparation and review of analytical outputs, reports and recommendations related to emergency preparedness planning.

4. Contribute to the development and updating of methodologies, contingency plans, standard operating procedures and approaches to address emerging challenges.

5. Support the preparation and dissemination of reports, government and other stakeholders, ensuring timely submission and compliance with requirements.

6. Liaise and coordinate with government entities, implementing partners, UN agencies, civil society organizations, and other stakeholders.

7. Assist in organizing and delivering capacity-building activities, including trainings, workshops and consultations.

8. Participate in relevant meetings, conferences, working groups and other coordination forums.

9. Draft reports, briefing notes, meeting minutes and other project documentation.

10. Support budget monitoring and administrative processes, including expenditure tracking, procurement and logistics.

11. Promote the integration of cross-cutting priorities, including gender, protection and human rights, into project activities.

12. Maintain project records and documentation, ensuring proper filing and accessibility.

13. Support consultants and facilitate communication among stakeholders to ensure timely delivery of outputs.

14. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• School diploma with five years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of migration-related subject areas and the work of the IOM.
• Familiarity with the UN system and knowledge of inter-agency coordination .
• Awareness of donor-funded programming, including UN and bilateral projects.
• Working knowledge of reporting and administrative processes in project implementation.
• Ability to coordinate with government counterparts, UN agencies, and implementing partners in a professional setting.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, TO COPY-PASTE FROM POSTING DESCRIPTION

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage Demonstrates willingness to take a stand on issues of importance.
• Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators

• Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
• Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioral indicators (applicable only if with direct reports)

• Leadership Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies