Job Description
Posting number: 54952
Department: Health
Division: Public Assistance
Job classification: PROJECT ASSISTANT (EXEMPT)
Posting type: Open & Promotional
Categories: Community Services, Health Services, Social Services, Miscellaneous, Human Services, Customer Service, Community and Social Services
This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply.
Welcome to the Department of Health!
We’d be delighted to have you join our team.
If you envision yourself in this role and are ready to start an exciting career with us, apply today!
This position is open to Alaskan Residents only.
This position is currently located in Anchorage
The position may be in Anchorage, Bethel, Fairbanks, Homer, Juneau, Kenai, Ketchikan, Kodiak, Nome, Sitka and Wasilla, depending upon the location of the most qualified candidate.
We invite you to watch our "Welcome to DPA" video here:
What you will be doing:
In this role, you will provide general project and administrative support to the Eligibility Modernization Office (EMO), helping keep assignments, records, approvals, and communications organized and moving forward. You will track project tasks, milestones, action items, and deliverables, and coordinate routine follow-up with internal staff and external vendors. You will support light vendor management by maintaining contract files, monitoring required documentation and deliverable status, and routing questions and approvals to the appropriate staff. The Project Assistant also maintains contract and invoice tracking logs, checks submissions for completeness, monitors approval and payment status, and organizes supporting records for the office’s accounting and contract administration functions. Additional duties include meeting coordination, document control, report preparation, system-access support, and other project support needed to keep EMO work on schedule.
Our organization, mission, and culture:
The Division of Public Assistance is committed to promoting self-sufficiency and providing basic living expenses to Alaskans in need. At the Division of Public Assistance, we work for the common good of, and earn the respect of, the clients, families, and communities we serve.
We honor cultural, geographic and economic diversity and seek community involvement in our decisions and service delivery.
The benefits of joining our team:
The Division of Public Assistance is devoted to developing and sustaining a quality workforce by developing staff and encouraging career advancement within the agency. We foster growth and learning, and believe in your career growth and advancement opportunities within our division.
We provide a competitive benefits package, flexible work schedules, and job stability.
The working environment you can expect:
You’ll work with a tech-forward team that’s geographically distributed, collaborating virtually with colleagues and contractors across Alaska and the U.S.
Who we are looking for:
The ideal candidate will possess some or all of the following position-specific competencies listed below:
- Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.
- Contracting/Procurement: Knowledge of various types of contracts, techniques, or requirements (for example, Federal Acquisition Regulations) for contracting or procurement, and contract negotiation and administration.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Project Coordination & Vendor SupportDescribe your experience supporting projects involving multiple tasks, deadlines, internal staff, and external vendors. What tools or methods did you use to track assignments, follow up on deliverables, and keep work moving on schedule?
- Contract & Invoice TrackingDescribe your experience maintaining contract, purchase, or invoice tracking records. How did you verify information for completeness and accuracy, monitor approvals or payment status, and address discrepancies or missing documentation?
- Administrative Support & Document ControlProvide an example of how you organized project records, coordinated meetings or reviews, and prepared communications or reports for a project or management team. How did your attention to detail and use of Microsoft Excel, Outlook, or other tools support the team’s work?
To view the general description and example of duties for this job class, please go to the following link and search for Project Assistanthttps://www.governmentjobs.com/careers/Alaska/classspecs
Examples of duties
This is an exempt position – see specific job posting for additional information
Qualifications
At the time of the interview, please provide the following:
- Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
- A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to support that you meet the minimum qualifications competencies.
Please read the information below carefully. This applies to your application submission.
SUPPLEMENTAL QUESTIONS
For your application to be evaluated, you must answer the Supplemental Questions.
The State of Alaska uses four proficiency levels to measure and describe an applicant's competence in applying specific behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.
EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application If you have not obtained a degree, please indicate the number of units completed Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts) Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.
WORK EXPERIENCE
When using work experience not documented in your application, please provide the employer's name, job title, employment dates, and whether you worked full-time or part-time Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met Work experience needed to meet the minimum qualifications must be documented in the application If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.
If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level Ensure your time and any subsequent flex promotion(s) are documented as a separate position This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
MULTIPLE LOCATIONS:
The location of this position is currently in Anchorage The position may be located inAnchorage, Bethel, Fairbanks, Homer, Juneau, Kenai, Ketchikan, Kodiak, Nome, Sitka and Wasilla, depending upon the location of the most qualified candidate. Please select the location(s) you are willing to be considered for. There is 1 position to be filled.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database, you MUST use a Workplace Alaska online or hard-copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465- 4095. If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the 'governmentjobs.com' domain. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at: https://www.governmentjobs.com/OnlineApplication/User/ResetPasswordEEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.govFor assistance with applying for a password, please visit https://www.governmentjobs.com/OnlineApplication/User/ResetPassword Supplemental information
For specific information in reference to the position, feel free to contact the hiring manager at:
Name/Title: Caleb Budd Administrative Officer
