Job Description

Req ID:512026

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Assistant in Portugal we’re looking for?

Your future role

Take on a new challenge and apply your project assistant expertise in a new cutting-edge field. You’ll work alongside young and proactive teammates.

You'll Provide a confidential, effective and professional service to the Manager and his/her team. Day-to-day, you’ll work closely with teams across the business (Project Manager / Chief of Development, Chief of Operations, Senior Project Planning Manager (PrPM), assist the Manager to guarantee time efficiency, communication and organization and much more.

You’ll specifically take care of providing support on any specific subjects linked to the activities of the department.

We’ll look to you for:

• Managing and recording annual leave of Project team.
• Translation of documentation from Spanish, English to Portuguese
• Liaising with project team on a regular basis to obtain various information for the PM.
• Compiling reports for Project reviews.
• Arranging meetings – including room bookings, equipment, refreshments, etc
• Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact for them
• Manage the office – reception of visitors, room allocation, post, invoices, lunches etc.
• Travel arrangements – flights/hotel bookings -visa.
• Manage expenses sheets in the e-tools.
• Diary management.
• Email management: where appropriate responding on Operations Director’s behalf / fielding telephone calls.
• Prepare agendas for the meetings, write minutes.
• Provide support in making PowerPoint presentations.
• Manage DA and follow payment of invoices.
• Provide the necessary support to new comers in the team.
  

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Degree level: Translation, Linguistic, Legal
• IT skills – competent user of Word, Excel packages, Lotus Notes Email, Internet. Good command of software (word, excel, PowerPoint, Outlook…) and computer.
• Company’s intranet travel bookings (Carlson Wagonlit).
• Good knowledge of Alstom & other functional areas within the organization.
• Basic knowledge of domestic market.
• Flexible and the ability to multi task.

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Work with new security standards for rail signalling
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our cooperative working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Progress towards On-Board Department Manager
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage
  

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.