Job Description

ESF Centre is recruiting for a Project and Facilities Manager to join the team who will be responsible for integrated day-to-day management and successful delivery of major capital projects and asset enhancement projects, as well as the holistic facilities management of campuses. The role includes a dedicated focus on implementing effective preventive and corrective maintenance strategies to ensure optimal functionality and lasting durability of all assets.

Responsibilities

• Undertaking initial and ongoing consultation with end-users and among in-house functional team members, consultants and contractors, providing technical advice to the end-users and developing project brief documents clearly articulating the key objectives and scope of the projects.
• Planning and implementing capital projects, alteration & addition works and renovation projects assigned to achieve time, cost and quality objectives in accordance with ESF standards and applicable statutory requirements.
• Coordinating technical design development process by collaborating and consolidating input from in-house functional support team and/or multi-disciplinary consultants to produce high quality designs in accordance with ESF Design Standard.
• Undertaking day to day management and coordination with in- house functional support team, multi-disciplinary consultants, contractors, schools and government authorities where appropriate throughout all project phases.
• Internal coordination of matters related to projects and facilities management such as health, safety & sustainability, education, human resources, finance, communication and admissions to ensure that project and maintenance works are delivered in an coordinated manner.
• Acting as the Client on-site representative for projects and maintenance works assigned, throughout the construction stage for day-to-day management, coordination and monitoring of the quality of workmanship of contractors.
• Managing the material and work quality inspection / testing and commissioning processes in conjunction with in-house functional support team, external consultants and contractors to ensure the works delivered are of good quality.
• Managing procurement and tendering processes for appointing multi-disciplinary consultants and contractors.
• Assessing and recommending progress payments for consultants and contractors.
• Developing, implementing and managing comprehensive preventive and routine maintenance plans for all assets within the campuses to maximise their lifespan, ensure operational continuity and mitigate potential failures.
• Efficiently manage all corrective and reactive maintenance activities, promptly addressing breakdowns and urgent repairs to minimise downtime and disruptions to school operations.
• Overseeing the maintenance and repair of all building services systems and building elements.
• Leading the development and implementation of capital projects master plans for campus enhancement and expansion in coordination with stakeholders.
• Coordinate with school staff and stakeholders to understand facilities needs and prioritise maintenance and project activities.
• Conducting regular inspections of facilities to identify maintenance needs and ensure compliance with safety and operational standards.
• Managing procurement and tendering processes for appointing multi-disciplinary consultants and contractors.
• Assessing and recommending progress payment for consultants and contractors.
• Preparing and providing regular project status reports and presentations to the Senior Project Manager and the Head of Projects.
• Managing project close-out from the owner’s perspective, including managing the handover / snagging process and ensuring full set of as-built drawings / O&M manuals / warranty documentation are in place and in order.
• To perform other duties and assume accountabilities as apparent or as delegated.
• Maintaining complete set of on-site records for effective cost control and for final account purposes.
• Attending meetings as necessary and produce notes / minutes for record purposes.

Requirements

• 
  Bachelor’s degree in a related field or relevant technical subject
• 
  Over 10 years of relevant Post-Graduate experience

Abilities

• Ability to work under pressure and meet aggressive deadlines
• Application of project and maintenance management techniques
• Ability to follow established standards
• Ability to manage crises and recommend an emergency plan
• Fluency in oral, written English, Cantonese (desirable)
• Excellent interpersonal skills
• Excellent organisational skills

Knowledge

• Applies good understanding of HKSAR building codes and standards.
• Applies good knowledge of construction practice and safety rules.
• Applied good knowledge of procurement and tendering processes.
• Applies good understanding of building contract administration.
• Applies good understanding of facilities management best practices, including preventive and corrective maintenance.
• Applies good planning and management skills.

Soft Skills

• Collaboration with project and operation stakeholders
• Written and verbal communication skills
• Well organised and detail oriented
• Work standards / quality awareness
• Problem-solving skills
• Follow-up and close out issues

For enquiries, please contact Karen Ng via Karen.ng@esfcentre.edu.hk
Applicants must be permanent Hong Kong residents or possess a valid visa to work in Hong Kong.

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

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The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. www.esf.edu.hk