Job Description

POSITION SPECIFICATION

Position: Project Analyst (Deltek Vantagepoint Specialist)

Department: Administration (IT)

Reporting Relationship: IT Manager

COMPANY BACKGROUND

KFI Engineers is a recognized industry leader in facility infrastructure design and performance. Since 1996, our culture of collaboration and unique capabilities have allowed us to make a difference in the way infrastructure and processing projects are delivered.

Headquartered in St. Paul, MN, with numerous regional offices throughout the United States, and a team of hundreds of professionals, we offer opportunities to continue your career with mentorship programs, career growth support, and continued education. With KFI, we find a way to provide creative solutions to unique projects while providing the same care we would expect if we were the client. For more information about KFI Engineers and our culture, please visit www.kfi-eng.com

& RESPONSIBILITIES

The Project Analyst will play a key role in supporting project delivery, operational excellence, and strategic decision‑making across the organization. This position requires deep expertise in Deltek Vantagepoint, particularly in report development, dashboard creation, and project management workflows. As a Project Analyst, you will collaborate closely with company leadership and project managers, leveraging your analytical skills to optimize processes, deliver insights, and drive consistent adoption of best practices.

Specific responsibilities will include, but not be limited to, the following:

Deltek Vantagepoint Expertise

• Develop, customize, and maintain reports, dashboards, and analytics within Deltek Vantagepoint to support operational visibility and strategic decision-making.
• Serve as the internal subject-matter expert (SME) for the Vantagepoint platform’s project-management features, reporting tools, and configuration capabilities.
• Troubleshoot Vantagepoint issues and collaborate with internal teams and vendors to resolve system-related problems.

Project Management Support

• Analyze project performance metrics (profitability, schedules, budgets, utilization, resource allocation) and provide actionable insights to project managers and leadership.
• Ensure consistent application of the company’s project‑management standards, workflows, and methodologies.
• Evaluate project data for accuracy, identify risks or anomalies, and recommend corrective actions.

Training and Enablement

• Provide ongoing training, coaching, and guidance to project managers and operational staff on how to effectively use Deltek Vantagepoint.
• Develop training materials, documentation, and best practice guides to support platform adoption.
• Assist in onboarding new team members on project‑management processes and system usage.

Strategic Process Improvement

• Partner with leadership to review and refine project‑management processes, ensuring alignment with organizational goals and long‑term strategy.
• Recommend enhancements to system configuration, workflows, and reporting to improve operational efficiency.
• Contribute to cross‑functional initiatives that require strong analytical, communication, and change‑management skills.
• Leverage Deltek Vantagepoint to oversee project budgets, schedules, resource assignments, and performance tracking.
• Align process improvement to strategic organizational objectives.

Other duties as assigned.

QUALIFICATIONS

Required

• Bachelor’s degree in Business, Information Systems, Accounting or a related field or equivalent experience.
• Five plus years’ experience working with dashboard development, analytics and reporting.
• Minimum of three years’ experience using Deltek Vantagepoint as a primary tool, with a strong emphasis on report creation, dashboard building, and analytics.
• Solid understanding of project management principles, including project lifecycles, budgeting, scheduling, and resource management.
• Excellent interpersonal and communication skills; able to collaborate effectively with leaders, peers and project teams.
• Ability to effectively build consensus and work effectively across the organization.
• Capable of delivering clear training, documentation, and executive‑level insights.
• Strong analytical and critical‑thinking skills with the ability to translate data into insights.
• Experience guiding users through complex systems.
• Travel: May include up to 25% domestic travel, as needed.

Preferred

• Experience in professional services, engineering, architecture, construction, or similar project‑driven industries.
• Familiarity with process‑improvement methodologies (Lean, Six Sigma, etc.).
• Prior experience delivering training and developing instructional materials a plus. Prior involvement in system implementations, upgrades, or platform optimization initiatives.
• Experience with Power BI is a plus.

Working Conditions

• May require extended periods of time sitting at a desk or computer workstation.

CORE BEHAVIORS

Accountable

• Demonstrates persistence in the achievement of goals.
• Acts with a sense of urgency.
• Takes responsibility for own actions.

Business Focus

• Demonstrates agility, adapts well to changes.
• Works well under pressure.
• Meets commitments to internal/external customers.

Project Execution

• Plans projects well, managing last-minute rushes and disruptions.
• Balances Speed and Quality.
• Looks for improvement in our delivery, tools and processes.

Demonstrates Respect for Others

• Keeps others adequately informed.
• Exhibits objectivity and openness to others' views.
• Adapts communication style and method based on audience and situation.

Team Player

• Balances team and individual responsibilities.
• Shares expertise with others.
• Inspires respect and trust.

Benefits:

At KFI, our comprehensive benefit program provides our employees with the resources to support their health, wellness and financial well-being. Full-Time employees have access to:

• Health, dental and vision insurance coverage
• Virtual health services
• Health Savings Account (HSA) & Health Reimbursement Account (HRA) for HDHP enrollees with KFI contributions
• Flexible Spending Account
• 401(k) plan
• Short-term and long-term disability insurance, life and AD&D insurance
• Employee Assistance Program
• Paid Time Off to include Earned Sick and Safe Time in accordance with state laws
• Paid Volunteer Time Off
• Company Paid Holidays
• Tuition Reimbursement
• Bereavement Leave
• Voluntary benefits offered include life, accident, critical illness coverage

Salary Range: $85,000 - $105,000 annually.The final agreed upon compensation is based on individual qualifications, experience, work location, and education. This position is eligible for an annual bonus.

Please note this job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This position is not eligible for Visa sponsorship.

Equal Opportunity Employer – Veterans and Disabilities