Job Description

Posting number: PA100926

Department: Office of Disaster Recovery Public Finance Authority

Job classification: Project Specialist

Posting type: Open

Categories: Project Management, Emergency Management

Summary

POSITION SUMMARY:

Assists with portfolio management of disaster recovery projects. Develop, assess, monitor, and review disaster recovery projects/programs administered by sub-recipients and provide assistance to help move projects from start to finish by coordinating information, data analysis and contributing to the overall project performance.

Examples of duties

ESSENTIAL FUNCTIONS:

1. Provide technical assistance to recipients/sub-recipients regarding program operations, including grants management, program planning, and interpretation and analysis of regulations, policies, and procedures;
2. Manage and monitor the implementation of all VIHFA Community Development Block Grant-Disaster Recovery (CDBG-DR), Public Assistance (PA), FEMA Hazard Mitigation Grant Program (HMGP), and other federally funded – disaster recovery-related projects for quality assurance, accuracy, and completeness.
3. Conduct and/or assist in conducting workshops to guide program stakeholders regarding program requirements, policies, and procedures;
4. Compile data and prepare reports regarding the activities and operations of all VIHFA Community Development Block Grant-Disaster Recovery (CDBG-DR), Public Assistance (PA), FEMA Hazard Mitigation Grant Program (HMGP), and other federally funded projects related to disaster recovery;
5. Inspect program/project operations to ensure adherence to program objectives; document and report all discrepancies and make suggestions regarding proposed, technical improvements;
6. Coordinate with stakeholders and consultants, conduct internal meetings, and streamline the overall project, with the primary aim of keeping all VIHFA Community Development Block Grant-Disaster Recovery (CDBG-DR), Public Assistance (PA), FEMA Hazard Mitigation Grant Program (HMGP), and other federally funded- disaster recovery-related projects on schedule.
7. Support project management phases such as planning, execution and result monitoring
8. Research resource availability applicable to projects’ scope
9. Coordinate with Financial Analysts to ensure programs/projects are managed within budget;
10. Assist the ODR Director, Deputy Director- Compliance and Finance, and Deputy Director- Project Management in the development of policies and procedures to fulfill grant accounting and compliance requirements.

Qualifications

POSITION REQUIREMENTS AND QUALIFICATIONS:

A. Education level:

Bachelor’s Degree in Social Science, Project Management, Business, or another related degree program.

B. Level of experience in a related field:

1. 5+ years of project management or related management
2. An equivalent combination of education and experience

APPLICATION INSTRUCTIONS:

Applicants are required to submit a cover letter and resume

Supplemental information

FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of local and federal laws, program rules, regulations, policies, principles, and procedures.

Knowledge of project development, scheduling, monitoring, and control systems.

Skill in strong interpersonal communications.

Skill in customer service.

Skill in recordkeeping.

Skills in establishing and maintaining effective working relationships.

Skill in program planning and implementation.

Ability to appropriately utilize computers and related software applications.

Ability to develop methods to assess progress.

Ability to prepare and submit various activity reports.

Ability to clearly communicate information, ideas or instructions verbally and in writing;

Ability to function as a positive, contributing member of a team.

Ability to set high achievable standards.

FACTOR 2- SUPERVISORY CONTROLS

Work is supervised by a Project Manager, Project Director, or designee who distributes assignments and gives instructions. The incumbent typically works with minimal supervision while performing routine duties using established procedures with detailed instructions and confers with supervisor on unusual matters. Work is reviewed through discussions, project meetings, project appraisals, evaluations and submitted reports.

FACTOR 3- GUIDELINES

Guidelines include federal and local laws of the U.S. Virgin Islands, V.I. Code, Acts, Policies, Regulations, and Manuals.

FACTOR 4- COMPLEXITY

The employee must use initiative and judgment in carrying out responsibilities and is expected to perform with some degree of independence in completing tasks.

FACTOR 5- SCOPE AND EFFECT

The purpose of work is to provide assistance in the planning, development, facilitation, implementation, evaluation, and administration of a wide variety of projects and initiatives align with federal and local mandates.

FACTOR 6- PERSONAL CONTACTS

Contacts are made with project or program directors, managers, fellow employees, other business stakeholders, the general public, and various public and private organizations.

FACTOR 7- PURPOSE OF CONTACTS

Contacts are made to gather and exchange information and to ensure effective operation of the project.

FACTOR 8- PHYSICAL DEMANDS

Work is mostly sedentary, but requires some physical demands including occasional lifting, pushing and/or pulling, some stooping, kneeling, crouching, reaching and carrying of light items.

FACTOR 9- WORK ENVIRONMENT

Work is normally performed in a typical office setting during regular business hours with very limited or no exposure to physical risk where safety precautions are taken.