Job Description

Join a growing project delivery team supporting multiple construction and trade services projects in a fast-paced, work-from-home environment. This role is ideal for an experienced Project Administrator who thrives on organisation, accuracy, and coordination, working closely with Project Managers to ensure smooth project execution from start to finish.

Key Responsibilities

• Provide project administration and coordination support across approximately 25 active construction, painting, and remedial projects.
• Support multiple Project Managers with day-to-day administrative, coordination, and document management tasks.
• Manage and complete assigned tasks using monday.com and internal workflow systems.
• Maintain accurate, up-to-date project records and documentation across internal systems.
• Assist with onboarding new projects and entering them into company systems and workflows.
• Perform high-volume data entry and project administration tasks with strong accuracy and timeliness.
• Assist with invoicing administration and support project-related financial documentation.
• Prepare project contracts using company templates and coordinate submission to the Contracts Manager for review.
• Manage practical completion documentation and support project close-out administration requirements.
• Prepare and distribute resident notifications, project letters, and site communications.
• Draft and format project-related documents and correspondence.
• Coordinate and manage multiple project documents simultaneously across active project environments.
• Support document control processes, ensuring all documentation is current, compliant, and accessible.
• Respond to project documentation requests from Project Managers and operational staff.
• Produce and update documentation to meet operational and site requirements.
• Answer inbound calls, redirect enquiries, and relay messages to relevant staff.
• Coordinate and schedule pre-start meetings with clients and stakeholders as required.
• Liaise with Project Managers, Contracts Managers, operations staff, and administration teams.
• Participate in Microsoft Teams communication, check-ins, and workflow coordination activities.
• Provide ad hoc administrative and coordination support across projects and operational teams.
• Follow company procedures, workflows, and document control standards consistently.
• Perform other role-specific duties as required.

Requirements

• Bachelor’s degree or relevant qualification in Business Administration, Project Management, Construction Administration, or a related discipline (highly advantageous).

• Proven experience in a Project Coordinator, Project Administrator, Contracts Administrator, or similar role.
• Industry experience in construction, painting, remedial, maintenance, facilities, or trade services (highly advantageous).
• Strong administration and document management capability in high-volume project environments.
• Experience supporting multiple Project Managers across live projects.
• Exposure to project coordination, document control, and workflow management processes.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• High attention to detail and accuracy in administrative and documentation tasks.
• Ability to manage high work volumes while maintaining productivity and consistency.
• Effective time management and task prioritisation skills.
• Ability to work autonomously in a fast-paced environment.
• Strong written and verbal English communication skills.
• Professional phone manner and confidence handling inbound calls and stakeholder interactions.
• Strong interpersonal skills with the ability to collaborate across teams.
• Experience using Monday.com or similar project/task management platforms (highly advantageous).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• High level of IT and systems competency; ability to quickly learn new platforms.
• Experience with systems such as Nextvia or similar project/job management tools (advantageous).
• Ability to follow structured workflows and document control procedures.

Benefits

Why Join Twoconnect?

We offer more than just a job — we offer a supportive and rewarding career experience. Here’s what you can expect from this opportunity:

• W ork setup – Work from home; Dayshift 0600 AM- 0300 PM PHT ( adjustments will be made for daylight saving time)
• Monday to Friday; weekends off
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success

Twoconnect connects highly skilled Filipino professionals with established companies in Australia, New Zealand, the United States, the United Kingdom and Europe, providing direct access to global careers and long-term opportunities.

We offer competitive pay and benefits, additional entitlements and structured career development programs that make employment both financially rewarding and professionally sustainable.

Our industry-leading retention rate demonstrates our commitment to a people-first culture that prioritizes stability, growth and genuine care for every employee.

Twoconnect is an equal opportunity employer. We value cultural diversity and foster an inclusive workplace where every employee is respected and supported as part of a growing global team.

🔗 Learn more about us through our official pages:

Website: https://twoconnect.com.au/

Careers: https://apply.workable.com/twoconnect-careers/

LinkedIn: https://linkedin.com/company/twoconnectau

Facebook: https://www.facebook.com/2woconnect/

Instagram: https://www.instagram.com/twoconnect_/