Job Description

Project Administration Services

Manitoba views Project Administration as the organized coordination and delivery of administrative services that support the effective operation of the Project Management Office. Through the application of appropriate administrative practices, the Project Administrator ensures accurate documentation, efficient office processes, and timely communication across stakeholder groups. The Project Administrator is expected to work efficiently within Manitoba's standard administrative processes to support smooth office operations, accurate documentation, and effective communication across the Project Management Office.

Other responsibilities of a Project Administrator are but not limited to following

• Administrative Support and Coordination
• Provide administrative support to Manitoba staff, consultants, and service providers, ensuring timely communication and organized information flow.
• Maintain filing systems, administrative records, correspondence, and documentation in accordance with Manitoba standards.
• Prepare and distribute meeting agendas, minutes, reports, and general administrative documents.
• Coordinate scheduling activities including meetings, workshops, onboarding sessions, and other administrative events.
• Support data entry, document updates, and information maintenance within Manitoba systems.
• Manage calendars, book meeting spaces, and arrange logistics for office activities.
• Organize and track invoices, receipts, and financial documentation in accordance with Manitoba processes.
• Maintain administrative tracking tools and logs to support monitoring of expenditures and financial records.
• Prepare routine administrative summaries and reports as directed by Manitoba management.
• Maintain asset inventories and support equipment assignment, tracking, and retrieval.
• Coordinate onboarding and offboarding tasks including equipment distribution and access updates.
• Support day to day administrative operations of the Project Management Office to ensure efficient workflow.
• Maintain office supplies, systems, and administrative tools.
• Assist with internal communications, notices, and administrative updates.
• Organize and document meetings and training sessions.
• Ensure administrative records are accurate, up to date, and compliant with Manitoba requirements.

The Resource must have the following minimum qualifications or experience:

• Minimum of two (2) years of experience providing administrative support in an office environment.
• Experience supporting senior staff, managers, or teams with administrative coordination.
• Experience maintaining records, documentation, filing systems, and tracking tools.
• Experience coordinating meetings, schedules, logistics, and general office activities.
• Strong organizational skills with the ability to manage multiple tasks concurrently.
• Excellent interpersonal and listening skills.
  
• Strong attention to detail and accuracy in administrative work.
• Strong critical thinking and problem‑solving abilities within administrative processes.
• Strong communication skills, including professional oral and written communication.
• Proficiency with office software.