Job Description

Project Administrator - Civil Special Projects

Department: Project Administrator - Civil Special Projects

Employment Type: Full Time

Location: San Antonio, TX

As our Project Administrator - Civil Special Projects, you will provide administrative and operational support to civil construction project teams, partnering with project managers, subcontractors, and internal stakeholders to keep projects organized, compliant, and running smoothly.

Day‑to‑day, you will manage project documentation, process invoices and timesheets, support contracts and purchase orders, assist with scheduling, and track compliance requirements such as insurance documentation. You’ll work closely with project teams to keep information accurate, timely, and aligned with project specifications.

Experienced team members may take on support for more complex projects, assist with budgeting and forecasting systems, help prepare client materials, mentor others, and identify process improvements.

Successful team members in this role are organized, detail‑oriented, adaptable, and team‑focused, with exceptional communication skills and a proactive approach.

Key Responsibilities

Administrative Organization & Project Documentation Management
Invoice Processing, Timesheets & Billing Support
Contract & Subcontract Administration
Compliance Tracking (Insurance, Documentation, Requirements)
Scheduling Coordination & Project Logistics
Construction Software & Data Management (e.g., CMiC)
Communication & Cross‑Functional Collaboration
Attention to Detail, Adaptability & Problem-Solving

Skills, Knowledge and Expertise

2–5+ years of experience in administrative, financial, or project coordination roles (construction experience preferred).
Experience supporting contracts, billing, or project documentation processes.
Proficiency in construction management software (e.g., CMiC) and Microsoft Office tools.
Strong organizational and communication skills with the ability to work across project teams and stakeholders.
Demonstrated ability to manage multiple priorities in a fast‑paced construction environment.

Benefits

Employee ownership
Competitive pay
Profit sharing & project incentives
Vehicle allowance & phone reimbursement
Career development and continuing education assistance
Generous Paid Time Off (PTO)
401(k) with 6% match (traditional and Roth)
Medical, dental and vision insurance with free eligible medications through Rx ‘n Go
Health Savings Account (HSA)
Physical and mental health wellness reimbursement (e.g. gym membership, yoga classes, massages, etc.)

About Five & Fly

Five & Fly is a veteran-owned professional services firm that specializes in providing exceptional solutions to enhance the end-to-end transition of active duty service members, national guardsmen, reservists and veterans into civilian careers. We are instrumental in helping businesses recruit, hire, onboard, and retain these individuals in such a way that they find long-term fulfillment and generate exponential value for their employers in their civilian careers.

We do so primarily through the DOD SkillBridge Program, which provides opportunities for transitioning service members to gain valuable civilian work experience through specific industry training, apprenticeships, or internships during the last 180 days of service. Companies can experience two (2) to six (6) months of no-cost work from the service member, while the service member receives compensation and benefits from the DOD.

By partnering with mission-driven organizations to provide meaningful opportunities, Five & Fly aims to prevent veteran suicide in the five years following military separation by empowering veterans to find fulfillment in their civilian careers. We serve service members and their civilian employers with intentionality, unconventionality, and longevity in mind.

Industry

Education & Training

Company Size

1-10 employees

Headquarters

Austin, TX

Year Founded

2022

Website

fiveandfly.com

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