Job Description

CCI Industrial Services is seeking an organized and detail-oriented Project Administrator to provide administrative and coordination support for our data center projects. This role is responsible for maintaining project records, coordinating meetings, tracking deliverables, preparing reports, and supporting day-to-day project activities. The ideal candidate has strong organizational and communication skills, attention to detail, and the ability to support multiple project priorities in a fast-paced environment.

CCI Industrial Services provides quality-driven, cost-effective construction, maintenance, industrial cleaning, power generation, and transportation services to support resource development companies in Alaska and the lower 48 states. CCI Industrial Services leads the industry in Safety, Innovation, and Excellence. Each CCI employee is responsible for upholding CCI’s Mission, Vision, and Values, as these are a crucial part of CCI’s strategic plan for success.

Essential Duties & Job Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Be a Safety Leader! Ensure the resources and commitment to HSE is of top priority for all employees within the company.
• Maintain 100% “Safety Standards and Accountability” in all areas or mandatory/regulatory requirements, which include:
• Maintain compliance with the required HSE Training.
• Taking necessary action when behaviors or conditions around you may be unsafe.
• Reporting and addressing all potential safety concerns/incidents/issues promptly and willingly participate and assist in any investigation that may relate to a safety incident.
• Performs work in strict compliance with permitting requirements and other compliance-oriented directives.
• Participating in safety meetings, working safely, and maintaining a safe work environment as an employee and representative of CCI Industrial Services.
• Document and record any injury or near miss incident that may occur while you are working.
• Demonstrate and promote safe work practices by participating in JSA reviews, pre-job walkdowns and safety START card preparations covering work activities and materials required by the company and the client.
• Promote and participate in Safety Programs.
• Must be available to work either day or night shifts, based on operational needs.
• Provide administrative and coordination support to project managers and project teams throughout the project lifecycle.
• Coordinate project meetings, prepare agendas, distribute meeting materials, and document meeting minutes and action items.
• Maintain project records, correspondence, reports, schedules, and other administrative documentation.
• Assist with tracking project milestones, deliverables, action items, and outstanding tasks.
• Coordinate communication between project managers, engineering, procurement, construction teams, contractors, and other stakeholders.
• Assist with preparing project reports, presentations, status updates, and management summaries.
• Support purchase requisitions, purchase orders, invoice tracking, expense reporting, and other project-related administrative processes.
• Maintain project contact lists, organizational charts, distribution lists, and other project resources.
• Assist with onboarding and coordination of project personnel, contractors, and visitors as required.
• Track project documentation, approvals, submittals, and administrative deliverables to ensure timely completion.
• Support project closeout activities, including organizing records, collecting documentation, and coordinating final deliverables.
• Ensure project files and records are maintained accurately and in accordance with company procedures.
• Identify administrative process improvements to support project efficiency and team coordination.
• Perform other administrative duties as assigned to support project objectives.

Knowledge, Skills, and Abilities:

• Knowledge of general project administration, office management, and business support practices.
• Ability to coordinate multiple administrative tasks, deadlines, and competing priorities.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Familiarity with project management software, document management systems, and collaboration platforms.
• Strong organizational, communication, and time management skills.
• Ability to prepare professional correspondence, reports, meeting minutes, and presentations.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to communicate effectively with employees, contractors, vendors, and management.
• Ability to work independently while supporting a collaborative project team.
• Ability to handle confidential business and project information with professionalism and discretion.

Qualifications

Required Qualifications:

• Knowledge of general project administration, office management, and business support practices.
• Ability to coordinate multiple administrative tasks, deadlines, and competing priorities.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Familiarity with project management software, document management systems, and collaboration platforms.
• Strong organizational, communication, and time management skills.
• Ability to prepare professional correspondence, reports, meeting minutes, and presentations.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to communicate effectively with employees, contractors, vendors, and management.
• Ability to work independently while supporting a collaborative project team.
• Ability to handle confidential business and project information with professionalism and discretion.

Preferred Qualifications:

• Knowledge of general project administration, office management, and business support practices.
• Ability to coordinate multiple administrative tasks, deadlines, and competing priorities.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Familiarity with project management software, document management systems, and collaboration platforms.
• Strong organizational, communication, and time management skills.
• Ability to prepare professional correspondence, reports, meeting minutes, and presentations.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to communicate effectively with employees, contractors, vendors, and management.
• Ability to work independently while supporting a collaborative project team.
• Ability to handle confidential business and project information with professionalism and discretion.

Work Environment

The Project Administrator primarily works in an office or project site environment, providing administrative and coordination support to project teams. The position involves extended periods of computer-based work, preparing reports, maintaining project records, coordinating meetings, and communicating with internal and external stakeholders. Regular interaction with project managers, engineering, procurement, construction personnel, contractors, and vendors is expected. Occasional visits to active construction or data center facilities may be required. The employee must comply with all applicable company policies, safety procedures, and site security requirements.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• MOBILITY: While performing the duties of this job, the employee uses computers on a daily basis. He/she is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. May require light physical effort such as stooping, bending, reaching and occasional lifting of lightweight objects (up to 25 pounds).
• HEARING: The employee frequently is required to talk or hear while answering phones, working with customers, clients, supervisors, etc.
• VISUAL ACUITY: Must be adequate to perform above listed tasks in a safe manner. Ability to see and complete work on a personal computer and read color coded writing on equipment forms, etc.

Compensation:

CCI offers a competitive salary, career growth opportunities and for full-time positions we offer a Full Benefits Package including excellent FEHB Medical, Dental and Vision Insurance, Life insurance, and a 401k match program.

Contingencies:

Offer contingent upon ability to pass a pre-employment drug test and a background check.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work at any time without prior notice.

CCI Industrial Services (CCI) is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

CCI Industrial Services grant employment preference first to BBNC shareholders, their spouses, or descendants, and second to other Alaska Native Corporation Shareholders in accordance with P.L. 93-638.