Job Description

Title:

Project Administrator

About the Role

We are seeking a proactive and detail-oriented Project Administrator to support a busy project team. In this role, you will provide essential administrative and project support, helping to keep project documentation, communications, meetings, and office operations running smoothly. Working closely with project staff, you will gain exposure to a variety of project activities while building your skills in project administration, document control, and stakeholder coordination.

Responsibilities:

• Provide day-to-day administrative support to the project team.
• Prepare, format, proofread, and distribute documents and reports.
• Maintain project, business, and bid files, ensuring records are accurate and up to date.
• Assist with document control activities, filing systems, and audit trail requirements.
• Coordinate meetings, prepare agendas, take minutes, and assist with project events.
• Support procurement and purchasing activities, including contract documentation and invoice processing.
• Manage incoming and outgoing correspondence.
• Assist with travel bookings, diary management, and schedule coordination.
• Handle general office administration including printing, binding, archiving, and stationery orders.
• Collaborate with administrators and project stakeholders to ensure smooth project operations and task coverage.

Who are you?

We're looking for a highly organised and detail-oriented administrator who enjoys working in a team environment and supporting the successful delivery of projects. You'll be proactive, professional, and able to build strong working relationships with a range of stakeholders while managing competing priorities.

• Previous experience in an administration, project support, or coordination role.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook
• Excellent attention to detail and a high level of accuracy.
• Strong organisational and time management skills.
• Ability to coordinate meetings, travel, and project-related activities.
• Exposure to document management systems or procurement processes is advantageous.
• Professional written and verbal communication skills.
• Business Administration qualifications are desirable but not essential.

About us

KBR’s Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We’re a team of over 1300 who deliver engineering, science and technology solutions across the water, transport, energy, sustainability, resources and defence sectors.

Please click the link below to learn more about Infrastructure Solutions Australia and the markets that we operate in.

Contents - Who we are

The perks

• Industry leading salaries, reviewed annually
• Salary packaging and Novated leases
• Salary continuance (Income protection)
• Paid Professional Membership Fees
• Life/Health insurance discounts
• Flexible work arrangements (start/finish times, WFH, Flex time)
• End of trip facilities
• Employee Stock Purchase Plans
• Paid parental leave
• Personal Career development plans
• Growth and promotion opportunities

Our people are the heart of everything we do. We are dedicated to creating work environments in which every member of our team of teams feels safe, supported, respected, trusted and valued, and where each person is given opportunities to belong, connect and grow.

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