Job Description

Role Description: Project Administrator

Reports to: Project Coordinator

Workplace Location: Brendale, QLD

Role Purpose: The Project Administrator will assist the Project Coordinator with the day-to-day administration and smooth delivery of field operations. The role provides practical support across logistics, communication, documentation, and reporting, helping ensure project information is accurate, organised, and available when needed across transport, site, and warehouse interfaces.

Success in this role you will see:

• Project Coordination Support: Assist the Project Coordinator with project schedules, daily priorities, follow-up actions, and general administrative tasks.
• Logistics Administration: Support the coordination of personnel, materials, and equipment movements by maintaining schedules, bookings, and relevant records.
• Stakeholder Communication: Assist with communication between transportation companies, onsite technicians, warehouse managers, and other stakeholders, escalating issues to the Project Coordinator when required.
• Document Support: Ensure all documents and systems are updated in a timely manner across both WV Technologies systems and client portals.
• Mailbox Administration: Monitor the project mailbox, respond to routine requests, maintain accurate records, and escalate matters requiring further action to the Project Coordinator.
• Data and Reporting: Maintain project spreadsheets, databases, and trackers, and assist the Project Coordinator by collating information for regular project reporting and resource planning.

General Duties:

• Contribute to overall company vision and strategy
• Contribute to new business initiatives and projects
• Comply with all HSEQ company process and policy
• Wok with range of individuals from skilled workers to disadvantaged individuals

Who you are:

• Strong organisational and time management skills, with the ability to manage multiple priorities effectively.
• Clear and professional communication skills, with the confidence to liaise with internal and external stakeholders.
• High attention to detail, particularly when maintaining documentation, schedules, records and project information.
• High proficiency in Microsoft Excel, including confidently working with formulas, data sorting and filtering, spreadsheets, trackers and large data sets.
• Proficiency in Microsoft Outlook and other Microsoft Office applications.
• Tech-savvy, with the ability to quickly learn and navigate different operating systems, databases and client portals.
• Comfortable working independently while knowing when to escalate issues or seek guidance.
• Able to work effectively in a fast-paced environment and adapt quickly to changing priorities.
• Previous experience in project administration, logistics, operations or a similar environment is desirable but not essential.
• Entry-level applicants with strong administrative and Excel capability are encouraged to apply.

Who we are and what we care about:

• Doing the Right Things for the Right Reasons
• Be Adventurous, Active, Creative and Irrepressible
• Move the Rocks
• See Around Corners
• Be Brave, GSD (Get Stuff Done)

At WV Technologies, we know our team members are our greatest asset. That’s why we’ve designed an Employee Value Proposition (EVP) focused on recognition, development, and celebration.

• Celebrate Milestones: Your birthday and workplace anniversaries are more than dates on the calendar—they're opportunities for us to celebrate you! Expect personalised recognition, surprises, and events to make your special day unforgettable.
• Grow and Develop: We’re committed to your professional and personal growth. Enjoy access to continuous training programs, workshops, and certifications to take your career to new heights.
• Peer-to-Peer Recognition: A culture of appreciation thrives here. Our peer-to-peer recognition platform ensures your hard work and contributions are acknowledged and celebrated by colleagues at all levels.
• Flexible Working Arrangement: We believe great work happens when our people have the freedom to thrive. Our flexible hybrid working model empowers you to balance work and life, combining in-office collaboration with the autonomy of remote work.
• Employee Assistance Program: We provide access to a confidential Employee Assistance Program (EAP), LifeSkills Australia, offering professional counselling and wellbeing support to employees and their immediate family members to help them stay healthy, supported, and at their best—both at work and at home.

We welcome and encourage applications from Aboriginal and Torres Strait Islander peoples.

If this sounds like you and would love to join our team, click “apply now” and upload your current CV and cover letter.