UGL

Project Administrator

UGL  •  Commonwealth of Australia (Hybrid)  •  12 days ago
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Job Description

Project Administrator-268202
Based in Gladstone
Full Time Casual Role (Potential to Extend)
Hybrid Working Options
With a strong pipeline of work across the Fuels and Energy sector, we are seeking an experienced Project Administrator to support site-based delivery in Gladstone This is a casual position with the potential to transition into a longer-term opportunity
This role is ideal for an administrator with shutdown and mobilisation experience, who thrives in fast-paced, site-driven environments and is confident supporting compliance, workforce coordination, and project controls.
About the role
You will play a key role supporting project and shutdown delivery teams with a strong focus on workforce coordination, compliance, and site readiness. Your responsibilities will include:
  • Supporting shutdown and mobilisation activities, including onboarding, site readiness, and workforce coordination
  • Managing timesheets and payroll inputs, ensuring accuracy and timely submission
  • Maintaining and updating training matrices, ensuring workforce compliance and site access requirements are met
  • Coordinating compliance documentation, inductions, and project-related records
  • Raising and managing purchase orders (POs), tracking expenditure, and liaising with internal procurement teams
  • Assisting with project documentation, reporting, and general administration support
  • Coordinating logistics for personnel, including travel, accommodation, and mobilisation scheduling
  • Liaising with site teams, project managers, and internal stakeholders to ensure smooth project delivery
  • Ensuring timely follow-up on outstanding actions, compliance requirements, and deadlines
What we’re looking for
  • Proven experience as a Project Administrator in site-based environments, ideally within Oil & Gas, Energy, Utilities, or Heavy Industry
  • Strong exposure to shutdowns and/or mobilisation activities
  • Experience managing timesheets, compliance processes, and workforce coordination
  • Confidence maintaining training matrices and tracking workforce competencies
  • Experience with purchase orders and basic procurement processes
  • Strong systems capability (SAP or similar ERP systems, MS Office, SharePoint)
  • Highly organised with strong attention to detail and ability to manage competing priorities
  • A proactive, hands-on approach with strong communication skills
Why join UGL?
  • Opportunity to work on major energy projects in a key regional hub (Gladstone)
  • Casual role with potential for longer-term engagement
  • Supportive team environment within a leading engineering and services business
  • Access to ongoing career pathways across UGL and the CIMIC Group

Discipline

Project Administrator

Primary Location

Australia-QLD-Gladstone & Central QLD

Work Type

Full-time
UGL

About UGL

UGL is CIMIC Group's specialist end-to-end engineering, services and operations provider. We have a rich history dating back to 1899 and since then we have grown to be a market leader in many of the sectors in which we operate.

Working with some of the most important companies and governments in Australia and globally, we help to play a role in people’s lives every day.

We keep Australia moving through our transport manufacturing, maintenance and operations offering, and we support the energy sector through our renewables, power generation, resources and transmission operations.

We are helping to shape the country through our major infrastructure projects across Australia and we’re preparing for the future with our new energy, Defence, telecommunications and technology expertise.

We are passionate about our 9000+ people and keeping them safe. We’re experts in what we do, and our in-house engineering team ensures we can provide a true end-to-end outcome for our customers.

With projects, operations and offices throughout the country, our footprint means we are involved in communities across Australia, providing expertise for our customers and employment and career opportunities for all Australians.

ugllimited.com

@UGLPtyLimited

Industry
Architecture & Engineering
Company Size
10,000+ employees
Headquarters
North Sydney, AU
Year Founded
1899
Website
ugllimited.com
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