Job Description

Project Administrator

Location: Livingstone

Employment type: Full time / Permanent

Working Hours: (Monday to Friday, 45 hours per week)

What’s in it for you…

We believe in looking after our people, and it shows. When you join Ipsum, you’re not just taking a job — you’re starting a career with real support behind it.​ 

• Annual leave plus bank holidays
• Option to buy up to 5 additional holidays
• Group Personal Pension Plan
• Career development & progression with the opportunity to earn professional qualifications
• 24/7 access to a virtual GP​ and Mental health support & counselling services​ 
• Cycle to Work scheme​ 
• Discount club - supermarkets, phone bills, gyms & more​! 
• Life assurance cover​ 
• Long service recognition​ 
• Enhanced Maternity Pay
• Paid volunteering opportunities in your community​ 

About the role…

We are currently looking to recruit an enthusiastic Administrator to support our current administration team. You will be required to have relevant experience of an administrative role combined with strong communication and organisational skills.

As a Project Administrator you will… 

• Working with the Office Manager on all aspects of office management to support the smooth running of the day-to-day operations
• Coordinate office activities and operations to ensure compliance to company policies.
• Provide support to onsite operatives and senior management as required
• Handling correspondence including emails, letters, packages and phone calls
• Maintain and update online records and databases.
• Provide support to internal teams to ensure training requests and renewals are processed in a timely manner
• Provide support to internal teams to ensure fleet is managed efficiently
• Assist with financial tasks such as timesheets, allowances, payroll, purchase orders and invoices
• Manage inventory of office supplies, including stationary and multimedia equipment to ensure smooth office operations
• Submit timely reports to client as assigned.

About you…

• Qualifications in office administration would be desirable but not essential
• Previous experience as an office administrator or similar role is essential
• Experience of Customer Relationship management
• Strong knowledge and be proficient in using Microsoft office packages – Word, Excel, Power Point etc.
• Excellent organisational skills and ability to work effectively as a team or on your own.
• Ability to work under own initiative and manage time effectively.
• Good attention to detail
• Willingness to help and to learn from colleagues.
• Strong enthusiasm and personal drive
• Enjoys a varied role
• Polite and helpful telephone manner
• Excellent communications skills both written and verbal
• Demonstrates attention to detail in their work
• Strong IT Skills

Our commitment to Equal Opportunities...

We’re proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we’re committed to building a diverse and inclusive workforce. 

Before applying, please review our Privacy Policy to understand how we process your data in line with GDPR. 

Next steps...

If you’re interested in this opportunity, please apply or reach out to the Talent Team for more info!