Job Description

Project Administrator

The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth operation of project-related functions.

Duties and Responsibilities (Essential Job Functions)

• Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents
• Create and manage electronic project folders
• Gather and maintain subcontractor documentation and required forms
• Monitor and replenish office supplies; place and follow up on supply orders as needed
• Provide administrative support to senior staff, including the Executive Director and other leadership team members
• Assist with travel arrangements and related software use for executives and field personnel
• Schedule and attend meetings; take notes and prepare meeting minutes
• Receive and review incoming communications or memos and distribute relevant information to staff
• Coordinate shipping needs for international project locations
• Handle sensitive matters with confidentiality and discretion
• Request access credentials for government project locations and coordinate required information with subcontractors and agency contacts
• Perform other assigned duties

Requirements

Education and Experience

• Bachelor’s degree in Business Administration with 1–2 years of related experience; or
• Community college program with 3+ years of related experience; or
• High school diploma with 5+ years of related experience

Knowledge, Skills, and Abilities

• Ability to manage responsibilities independently and work effectively in a team environment
• Strong verbal and written communication skills
• Excellent attention to detail and organizational abilities
• Proficient in Microsoft Office applications
• Knowledge of administrative and office systems including word processing, spreadsheets, email, and file management
• Familiarity with general office procedures and construction-related documentation
• Capable of handling multiple tasks with a high level of accuracy and reliability

Supervisory Responsibilities

• Reports to the Project Coordination Supervisor

Working Conditions

• Light physical activity including lifting or moving lightweight materials
• Regularly required to sit or stand, bend, and reach
• Must have a valid driver’s license and be insurable under company policy

Benefits

CMS offers competitive pay and a benefits package including:

• Health, Vision, and Dental Insurance
• AFLAC
• 401(k) with company match
• Paid Time Off
• Life Insurance
• Paid Holidays