Job Description

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Join the Discovery family, where quality and service are at the heart of everything we do!

This role will be located at one of Discovery Land Company’s locations: Silo Ridge Field Club, set in Amenia, New York.

Silo Ridge Field Club is seeking a full time, year-round Project Administrator to join the Construction & Development Department.

The Project Administrator will be responsible for providing administrative support to assigned Project Director, Project Manager, operational support for construction related tasks, and general clerical support to maintain office operations. Reporting to the Director of Construction for the business unit, the successful candidate will have the following responsibilities:

Key Responsibilities

• Provide office administrative duties to Project Manager as necessary, including but not limited to: scanning, printing, filing, travel arrangements, running errands, processing incoming and outgoing mail.
• Keep the Project Manager informed by reviewing and analyzing reports or communications; summarizing information; identifying trends.
• Prepare and draft subcontractor contracts for Project Manager.
• Communicate with vendors on procurement related matters.
• Research materials based on Project Manager requests.
• Write purchase orders for Project Manager.
• Prepare invoices for Project Manager approval; stamps, codes, receive signatures, process and track through accounting.
• Coordinate time card submission of line staff and field supervisors.
• Clean work area and coordinate office housekeeping.
• And other duties as assigned by management.
• Flexibility and ability to pivot to new projects and a desire to work in a fast-paced environment.

Qualifications

• High School diploma or equivalent. Bachelor degree in related field preferred.

• Minimum 5 years of related work experience.
• Competency with Microsoft Office Suite: Excel, Word, Project and, Visio .
• Ability to pay attention to detail and provide a high level of accuracy.
• Ability to communicate effectively and professionally on multiple levels in written and verbal form.
• Must be organized, self-motivated, multitasker, critical thinker and possess strong decision-making skills.
• Experience working in an environment with rapidly shifting priorities, demands and timelines.
• Able to work independently and as part of a team.

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be able to work flexible work hours as needed due to business demands.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to work a flexible schedule, including evenings, weekends, and holidays, and a shift greater than eight (8) hours in length.

Benefits

• Salary of $80,000.00 USD annually. Plus Bonus eligibility.
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture

About Us

Silo Ridge Field Club is a private, gated community situated on 850 acres in New York ’s scenic Hudson Valley. Near the towns of Millbrook and Amenia and just two hours outside of Manhattan, this exclusive community is comprised of 300 residences; a world-class 18-hole Tom Fazio-designed golf course; an equestrian center and activity barn; a state-of-the-art fitness center and field house for sports; wellness, and recreational facilities; and Discovery’s renowned Outdoor Pursuits program. Silo Ridge promises near-limitless possibilities for unforgettable family recreation. At Silo Ridge, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities. All while providing the highest level of member and guest services and contributing to the creation of unforgettable experiences. For more information about our club, please visit: https://siloridge.com/

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com

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