Job Description

The Project Administrator supports project operations and is the backbone of administrative coordination and information management. This role ensures that key information is properly maintained, distributed, and aligned with company standards, reducing the risk of errors, delays, or miscommunication. By supporting project managers, coordinating meetings, and assisting with financial and close-out processes, the Project Administrator enables teams to remain focused on delivery while ensuring that the operational and administrative foundation remains strong.

Why This Role Matters to Modern Niagara

The Project Administrator plays a key support role in the operations team by ensuring documentation, communication, and day-to-day administrative processes run smoothly. By maintaining accurate information, coordinating stakeholders, and supporting financial and project activities, this role helps keep projects organized, efficient, and on track for successful delivery

Key Impact / Purpose

• Enable seamless project operations:
• Strengthen communication and coordination across teams:
• Support financial and administrative accuracy

Duties and Responsibilities:

• Ensure all information within project documentation is correct, up-to-date, and accurate.
• Review and update documents and circulate them to necessary partners when required.
• Copy, scan, and store all documentation associated with assigned projects
• Distribute project-related documentation to internal and external teams as required.
• Ensure all templates used with the department conform to the company standard.
• Maintain confidentiality around all sensitive information.
• Provide backup support and assistance to project coordinators when required
• Managing the site office and meetings
• Attend and participate in team meetings, taking meetings of minutes when required.
• Participate in operational meetings such as project delivery meetings, staff meetings, and reviews.
• Provide support and assistance with project invoicing when required
• Assists in the collection of accounts receivable for projects & work orders as required.
• Prepares project close-out documentation including O&M manuals in both hard copy binders and electronic formats.

• Perform additional related duties as required under the direction of the hiring manager.

Must-haves:

• 2 years administrative experience in a professional, fast-paced, and deadline-driven environment
• Proven ability to work independently with minimal supervision.
• Driven individual with the ability to be adaptable and pivot when required
• Strong organizational and prioritization skills, with the ability to manage multiple tasks and projects simultaneously.
• Excellent verbal, written, and active listening skills.
• Strong problem-solving, research, and decision-making abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and MS Teams; ability to quickly learn company-specific software.
• Effective interpersonal skills with the ability to build and maintain positive working relationships internally and externally.
• Flexible and adaptable, with the ability to adjust to changing priorities.

Nice-to-haves:

• Experience with project/construction management software.
• Exposure to project financial management.

This is a new position. Expected annual compensation; $50,000 - $60,000

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are
Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values
We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara
We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara.

Only those selected for an interview will be contacted.