Job Description

The Project Administrator provides comprehensive project administration support across the business at both local and national levels, as required. This role supports multi‑disciplinary design, engineering, and consulting projects and proposals, with a strong focus on commercial, financial, and contractual project controls to ensure successful project delivery.

The position works closely with our Sector Leaders, Project Directors and Project Leads to support project financial management, including cost tracking, budgeting, forecasting, invoicing, debtors and reporting. The Project Administrator assists the project team in monitoring project performance against financial targets and key commercial milestones.

Key aspects of the role include supporting project setup and close‑out activities, maintaining accurate financial and contractual records, and assisting with variations, purchase orders, subconsultant agreements, and expenditure approvals in line with company governance frameworks. The role also supports proposal development through cost inputs, fee schedules, and administrative coordination to ensure commercial accuracy and compliance.

The Project Administrator plays a vital role in coordinating project documentation, managing workflows, and ensuring accurate and timely reporting for both internal and external stakeholders. This includes supporting client invoices, ensuring compliance with contractual requirements, and maintaining project data within financial and project management systems.

The position is committed to delivering client and employee experiences through a strong focus on professionalism, accuracy, and delivery excellence. Success in this role requires exceptional teamwork, clear and effective communication skills, high attention to detail, strong financial awareness, and excellent time management, with the ability to manage competing priorities in a dynamic project environment.

ACOR is a national, employee-owned engineering consulting firm, offering a full range of specialist engineering services across multiple sectors. We have a proven track record for the successful delivery of large-scale multi-discipline projects, as well as smaller niche assignments. Our client's needs are at the core of everything we do – their success is our success.

We are proud of our workplace culture, and we reward and recognise our people who best represent our company values of excellence, passion, caring, integrity, collaboration and courage.

We currently have a 12 month fixed term contract, with the possibility of permanent employment for a Project Administrator.

As a Project Administrator, you will support a select group of engineering disciplines with the administrative delivery of their projects/processes and play a key role in the smooth project delivery

The ideal candidate will thrive in this dynamic role, being able to deliver for the disciplines whilst having touch points with the office administration team. They ideally have similar experience in an engineering or professional consultancy and pride themselves on exceptional ingenuity, organisation, prioritisation, and communication skills

Day to day tasks include but are not limited to:

• Project/Proposal setup including collating, maintaining and utilising existing library of information pertinent to efficient project/proposal setup
• Assisting in the efficient implementation of the QA forms during project setup
• Distribute and action monthly reporting, invoices, supplier invoice approval and allocation including required supporting documentation
• Action and maintain monthly forecasting and other useful reports such as go/no gos
• Assisting with scheduling and organising meetings
• Managing daily administrative functions for assigned disciplines such as typing and formatting documents/reports/returnable schedules/meeting minutes
• Collation and organising of marketing material for resource library, including CV maintenance.
• Create reports which highlight where project profitability may be an issue; and alert relevant discipline leaders
• Marking up of changes to contracts.
• Management and Implementation of some discipline specific tasks as can be handled, such as preparation of geotechnical briefs or organising pressure/flow tests.

Skills and experience

• Demonstrated success in a similar role
• Prior experience within engineering, construction, or professional services will be highly regarded
• High level organisational, coordination and prioritisation skills
• Exceptional communication skills with a commitment to delivering a high quality “internal” customer experience.
• A strong working knowledge with business and project Management software packages
• Excellent computer skills, including Microsoft Office suite

ACOR is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants must have full working rights in Australia and already be residing in the country to be considered for any role.

ACOR will not accept unsolicited resumes from recruitment agencies.