Job Description

PURPOSE OF ROLE:

The Project Administrators main purpose is to provide administrative support to the Management and the Project Core Team.

KEY RESULT AREAS:

Responsibilities include but are not limited to the following:

• Providing administrative support to the Project Core Team and the management
• Produce a project governance matrix that will detail the regular meetings and reviews that the Project Core Team is responsible for / involved in.
• Organizing meetings both external and internal, arranging travel and organising all office requirements to be provided to the Project Core Team.
• Maintain and update company databases
• Record keeping in excel file a as well as in physical form. Controlling and auditing communication of both incoming and outgoing correspondences
• Prepare regular reports on expenses and office budgets
• Support the Finance department in getting chamber letters.
• Support in collecting other visa-related documents when required.
• To keep Leave records properly filing, scanning, and circulation to the relevant staff.
• Support in making the timesheets and checking the daily attendance register concerning the leave record.
• Keeping a record of all DNs & managing submission of DNs to PR accordingly.
• Manage to Collect letters from PR and circulate them simultaneously
• Purchase of material from the market plus Local purchase of grocery and cleaning items etc.
• Scanning (DN, Letters, Documents, Expenses, etc.) Scanning (cash advance requests, travel requests, and travel expense claim forms, and medical claims of all staff.
• To put hard copies of approved cash advance requests and approved expenses, after circulation.
• Any other assignments from the Line Manager/Management.