Job Description

Project Administrator

Department: Haverford Square by Metropolitan

Employment Type: Full Time

Location: Philadelphia

Metropolitan Companies is looking for a Project Administrator to join our growing team! The Project Administrator is a multi-faceted position that will provide administrative support to the Project Managers for multifamily apartment projects as part of our Haverford Square by Metropolitan division. The person in this role oversees a wide array of administrative tasks that help ensure a project moves forward in a timely, organized, and efficient manner. This role will be based out of our Philadelphia, PA office.

If you want to join a growing company, then this is the role for you!

Key Responsibilities

Responsibilities:

• Maintain project directory and distribution lists, communicate with trade partners
• Prepare subcontracts and work orders; request lien waivers
• Assist with project budget maintenance
• Enter and review trade partner invoices with Project Manager guidance and sync with ERP when required
• Assist in maintaining accurate documentation for billing and lien waivers.
• Assist Project Manager with processing RFI submittals and COs as directed by Project Manager through Procore.
• Assist with submittal process and workflows
• Schedule and prepare for meetings; record and distribute meeting minutes.
• Maintain drawing log and distribute drawings
• Assist in maintaining weekly schedule distribution for the projects as directed by the Project Manager
• Perform other duties as assigned and required

Skills, Knowledge and Expertise

Competencies:

• Possess great organizational skills
• Takes initiative to help the team complete tasks
• Excellent time management skills
• Ability to multi-task, prioritize and work under pressure in a team-oriented, fast-paced environment
• Exceptional verbal and written communication skills

Requirements:

• High School Diploma or GED
• Basic computer skills (Microsoft 365, DocuSign, Adobe)
• Valid Driver's License and reliable transpiration are required

Preferred:

• Previous experience in an administrative or project based role in is helpful
• Basic knowledge of construction industry and terminology
• Familiarity with construction management software packages

Benefits

• Medical/Dental/Vision Insurance
• Voluntary Benefits (Life Insurance, Short-term & Long-term Disability)
• Health Savings Account (HSA)
• 401k
• Holiday Pay
• Paid Time Off
• Bonus Program
• Employee Referral Program