Job Description

Role: Project Administrator

Contract Type: Full-time, 12-month contract initially

Location: Singapore

Salary: Competitive and negotiable dependent on experience, plus company benefits

Interview Process: 2 stage (Virtual and Face-to-face)

Yorktel-Kinly is a unified global leader in collaboration, systems integration, and managed services. We focus on transforming workspaces, simplifying complexity, and empowering people. Our in-house expertise includes AI-powered room monitoring, 24/7 support, and a unique enterprise service layer, enabling us to operate with even greater agility, efficiency, and precision.

With 27 offices in 11 countries, 1,600 colleagues, 900 specialist accreditations, 40-years' professional experience and 2,500 customers, we are delivering scalable, secure, and sustainable solutions around the world.

As our business, client base and project activity continues to develop further, we now have a newly created opportunity for an experienced Project Administrator to join our team, initially on a 1-year contract (with future possibility for extension/permanent).

The successful candidate will support our project management team in the successful delivery of projects; involving the coordination of administrative tasks, maintaining project documentation, and ensuring smooth communication between stakeholders.

Key responsibilities:

• Provide daily administrative support to the Project Management Team

• Prepare documents and manage data accurately in accordance with global standards and processes

• Work closely with Project Managers to ensure timely and smooth documentation submissions

• Review and verify documentation prepared by team members before external submission

• Track and complete client‑specific documentation requirements

• Assist with procurement activities, including issuing purchase orders to suppliers based on the latest bill of materials

• Monitor hardware procurement status and support asset management activities

• Coordinate logistics arrangements such as site access, deliveries, shipments (local and overseas), and meeting scheduling

• Track and manage inbound and outbound hardware inventory

• Liaise with contractors, suppliers, and internal departments to support project needs

• Maintain project files and ensure proper document control and version management

• Support the project handover and transition process across Sales, Project, and Service teams

• Provide timely status updates to relevant stakeholders

Skills and experience:

• Proven experience working in a similar role

• Good command of written and spoken English

• Good interpersonal and communication skills

• Excellent organizational and administration skills

• Proficient in using Microsoft Windows: Outlook, Teams, Excel, Word

• Experience working in fast-paced environment

• Detail-oriented with the ability to work as part of a global team and on an individual basis

• Ability to work on multiple projects.

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please email jobs@kinly.com outlining your requirements.

Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.