Job Description

Job Location: Highlands Ranch, CO 80129
Salary Range: $27.00 - $30.00 Hourly

Department: Solutions Group
Job

Summary:
Lerch Bates is seeking a Project Administrator to join our Solutions Department. The Project Admin will work in tandem with portfolio managers and consultants to perform portfolio management duties to support successful management of portfolios. Under the guidance of the consultant or portfolio manager, the project administrator schedules and assists in portfolio meetings, communicates assignments and expectations to portfolio team members, and tracks the completion of portfolio deliverables to ensure the quality and integrity of all portfolio-related products.  This role will track all client issues and resolutions accurately and timely.
Company Insight:
Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform—for owners, designers, and the people who use them every day. For more than 75 years we’ve partnered on some of the world’s most complex and high‑profile projects. Today we provide Total Building Performance expertise that pairs Building Science and Building Flow with one integrated team delivery. Our work spans design, construction, investigation, repair, management and modernization with one consistent goal: helping clients make confident, well‑informed decisions in an increasingly complex Built Environment.
We are each 100% equal owners in the LB ESOP, which drives our ownership mindset and shapes everything we do. At Lerch Bates, your expertise matters, your voice carries weight and your work directly contributes to our shared success as OneLB. We invest in professional growth, collaboration, and technical excellence—supporting challenging, meaningful work alongside people who care about getting it right. If you’re motivated by solving real problems, working on impactful projects, and being part of a team that truly owns both the work and the outcome, you’re ready to be more than an employee. You’re ready to be an employee-owner.
What You’ll Do:
The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.
- Communicate project information to stakeholders.
- Design templates, create presentations, and review/edit project deliverables.
- Maintain the project information repository, including the CRM database's integrity.
- Help resolve project conflicts, identify resource requirements, and align the project team on project scope.
- Observe existing project management practices and propose improvements for process efficiency.
- Ensure that projects are effectively planned and well-organized.
- Stay abreast of potential issues and current problems for the client or the account manager by analyzing callout reports/invoices/surveys.
- Communicate with the client on behalf of the company via email, telephone, virtual, and potentially in-person meetings as per contractual obligations and client requests.
- Organize information and data using databases and spreadsheets to maintain track of projects, concerns, and resolutions.
- Draft formal proposals, specifications, bidding documents, and reports using technical industry language.
- Organize and schedule client KPI meetings.
- Any other tasks as requested by my supervisor.
What You’ll Bring:
- Bachelor’s degree preferred, or 5 years of Industry knowledge. Preferred areas of study include but not limited to Portfolio Management, Construction Management, Engineering.
- Additional courses/certifications in service, portfolio management and/or administrative functions desirable.
- Proven successful employment history.
- Experience in a construction trade or existing building trade is preferred.
- Experience with project specifications, RFP, bid preparation, negotiation, awards, and change orders is advantageous.
- Elevator experience is favorable but is not required.
- Must be a service-minded professional that takes personal accountability and initiative in getting the job done and delighting our clients.
- Strong customer service skills, with the ability to defuse situations and resolve problems.
- Highly organized, detail-oriented and ability to adapt quickly to changing priorities.
- Excellent written and verbal communication skills.
- Ability to work in a fast-paced, team environment juggling multiple portfolios and priorities.
- Ability to work well with and build relationships with all levels of Consultants and Clients.
- Basic elevator industry knowledge.
- Ability to travel occasionally to meet with clients and vendors.
- Proficiency with Microsoft Word, Outlook, Excel, Acrobat, and PowerPoint.
Why work with Lerch Bates?
- Competitive Compensation
- Medical, Dental, and Vision Insurance
- Employee Stock Ownership program!
- Generous PTO
- Incentive compensation bonus
- 401(k) with up to 6% employer match!
- FSA and HSA
- Charitable paid time off
- Birthday Bonus
- Paid Parental Leave
- Tuition Reimbursement
- Learning and Development
- - An entire internal department dedicated to your learning and career development!
- Exceptional company culture
- - Employee resource groups
- - Team building and networking activities
- And more!
Be more than just an employee…
Lerch Bates is 100% employee-owned! Our employee-owners bring a distinct “we own what we do” brand of technical consulting to every project and partnership. When you work with us, you join a company with an ownership mindset. Expect responsibility, service, and performance in everything we do. So, what does that mean for you? After a certain service time, you are eligible for stock ownership, which essentially works as an additional wealth accumulation and/or retirement account!
CORE Values: Ownership . Community . Integrity . Respect . Optimism
Working Environment:
This role involves both physical and mental demands and may be performed in various settings, including offices, construction sites, and confined spaces like elevator pits. Tasks often require frequent movement in multiple directions. Lerch Bates will provide reasonable accommodations upon request through Human Resources.
Physical Demands:
This role requires regular sitting, talking, and hearing in meetings and by phone. Employees must navigate tight spaces, climb ladders, move around construction sites, take measurements, and travel by car, air, or rail. Duties may involve working at heights and in confined spaces, using hands for tasks like typing and operating elevator components, and applying up to 30 lbs. of force. Close visual attention is also required.
Mental Demands:
This position requires strong written and verbal communication, problem-solving, and analytical skills. Employees must interpret complex information, apply mathematical and logical reasoning, quickly learn new skills, and manage detailed, multitask workloads under shifting deadlines. Regular interaction with executives, colleagues, clients, and external stakeholders is also expected.
Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.