Structure Resources is seeking a Project Admin to join our client’s Indianapolis office. This is a direct-hire, full-time opportunity with a well-established commercial general contractor known for its commitment to quality, safety, and team-driven success.
Our client is looking for a highly organized, detail-oriented professional to provide administrative support to multiple Project Managers. This role is ideal for someone with a background in construction administration who thrives in a fast-paced environment and takes pride in keeping projects running smoothly behind the scenes.
This is a great opportunity for someone who enjoys supporting teams, maintaining structure, and being at the center of project coordination.
What They’re Looking For:
2+ years of experience in construction administration or related administrative support
Proficiency in Microsoft Office applications
Familiarity with construction submittal processes and AIA contracts/software
Excellent organizational skills and attention to detail
Ability to prioritize tasks and manage multiple deadlines
Strong written and verbal communication skills
Professional demeanor and the ability to handle a front-desk phone system as needed
Working knowledge of general construction industry processes
Based in or near Indianapolis; this is a fully in-office role
Key Responsibilities:
Provide admin support throughout the project life cycle—from startup to closeout
Create, manage, and track submittals, RFIs, change orders, and other construction documents
Prepare subcontractor and purchase order documentation
Assist in compiling meeting minutes, progress updates, and closeout packages
Maintain project files and databases with a high level of accuracy
Communicate with architects, owners, superintendents, and subcontractors
Support the receptionist area as needed (phones, filing, etc.)
Handle various administrative tasks as assigned by the project team
Compensation & Perks:
Competitive hourly pay
Health insurance (PPO or HSA options)
Dental & vision coverage
401(k) with company match
Paid time off
Short-term disability coverage
Monday–Friday, 8 AM–5 PM schedule (on-site role)
If this sounds like something that could be a fit, please hit the "apply" button and a REAL human will review your application.
Structure Resources specializes in focused solutions for our commercial and industrial construction client partners. By providing an effective variable craft workforce when it makes business sense or direct placement of key professional management roles, our resources are designed to deliver the optimum structure towards enhanced productivity and profitability.
