Tier Decription

Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose contracts will be terminated or not renewed during 2026

Tier 1: Other UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as “internal” candidates)

Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers

Tier 3: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates”

Office/Unit/Project Description

UNDP is the development arm of the United Nations. Present in 170 countries, UNDP works on the world’s biggest problems: extreme poverty, climate change, good governance, renewable energy, crisis prevention, and women’s empowerment, among others.

The UNDP Strategic Plan 2026–2029 focuses on four overarching goals: advancing prosperity for all by expanding equitable economic opportunities, strengthening effective governance to ensure accountable and inclusive institutions, boosting crisis resilience so countries can withstand and recover from shocks, and protecting a healthy planet through integrated climate and nature solutions. These goals are driven by three accelerators—digital and AI transformation, gender equality, and sustainable finance—which enable UNDP to support systemic, country‑led development pathways that leave no one behind.

The Regional Hub for Latin America and the Caribbean supports 24 countries in LAC and frames its work under the Regional Program for LAC (2026-2029) through its country offices with governments to develop tailor-made solutions to development challenges and contribute to strengthening local capacities. UNDP's LAC Environment and Energy Team (LAC E&E) supports these country offices to help Latin American and Caribbean countries advance their nature, environment, climate, waste and chemicals agendas, and to develop sound national and sectoral planning and inclusive growth policies.

Within this portfolio, the LAC E&E is implementing a series of regional projects including the regional International Climate Initiative (IKI) funded project “Accelerating Access to Low-Carbon Urban Mobility Solutions through Digitalization” (ACCESS). The five-year project supports six Latin American countries: Argentina, Brazil, Colombia, Ecuador, Mexico, and Peru, to introduce digitalization policies and tools into urban transport systems to reduce transport emissions. The project is delivered through a consortium of eight international partners with UNEP as the lead agency.

To guarantee this projects' implementation, as well as other similarly funded technical project’s, the LAC E&E Team is recruiting a Project Administrative Analyst to provide cross-country support to the LAC E&E Team, Country Offices and relevant partners.

In a complex multi-country context in LAC that demands close collaboration across several country teams, as well as ongoing interaction with global, regional, and UNDP Country Offices structures to meet donor requirements in supporting the coordination project team with the relationship between the regional E&E team, the global Digital for Planet team, and the Country Offices involved in the project. It also contributes to facilitating coordination with UNEP and ACCESS Consortium Partners, ensuring that all processes and exchanges align with IKI’s requirements.

Scope of Work

Provide Project Support

• Support the management of contribution agreements and the monitoring of income and expenditures against funding towards preparing financial reports for donors, including monitoring of shadow budgets to enhance financial planning and adaptive management.
• Provide support in the preparation of inputs and background information for the supported initiatives; draft work plans, budgets, and proposals on implementation arrangements; and contribute to progress, annual, and final reports for the supported initiatives.
• Support the formulation processes of new Project Documents, Initiation Plans, Engagement Facilities, and others.
• Ensure compliance of the project with UNDP Financial Regulations and Rules and the Internal Control Framework by coordinating with the Bureau Compliance Unit regarding operational and financial aspects of project approval and implementation.
• Support project operational management with Country Offices and BPPS partner.
• Perform other relevant tasks in Quantum related to M&E, Risks, Grants and Project Management.

Contribute to Procurement and Administration

• In coordination with the units and project team, support the preparation, implementation, and monitoring of procurement plans, following corporate guidelines and properly reflecting them in Quantum.
• Oversee and support effective and timely procurement processes for acquiring goods and services, in close coordination with the Procurement Team in the Panama Regional Hub. This includes drafting TORs, notes to file, evaluation reports, and guiding units throughout the procurement cycle until completion.
• Provide information and documentation for audits.
• In coordination with the project team, execute tasks related to project creation in Quantum, preparation of budget revisions, revision of project awards and project status, determination of unutilized funds, and financial closure of projects.
• Generate and analyze financial reports from Quantum.
• Support the organization and coordination of events (e.g., logistics, catering, venue preparation, document preparation).

Support to the Environment & Energy (E&E) Team in LAC

• Provide support to the E&E Team in monitoring regional priorities, identifying trends, risks, and opportunities across LAC related to climate, biodiversity, energy, and environmental governance.
• Contribute to the preparation of regional briefs, concept notes, donor engagement materials, and knowledge products related to E&E thematic areas.
• Coordinate with Country Offices to gather inputs for regional work planning, monitoring, and reporting, ensuring alignment with the LAC Regional Programme and corporate priorities.
• Support portfolio reviews and coordination processes with global/regional vertical funds (GEF, GCF, AF) by preparing background materials, tracking follow-up actions and ensuring coherence across projects.
• Support the organization and facilitation of regional and subregional events, communities of practice, trainings, and knowledge-sharing sessions.
• Contribute to resource mobilization efforts by identifying funding opportunities, drafting initial inputs for proposals, and supporting donor reporting processes.

Perform Other Duties and support knowledge management

• Create travel profiles, travel plans, travel requests, and travel claims in alignment with travel entitlements for staff, consultants, UN personnel, and visitors, ensuring adherence to UN regulations regarding the most direct and cost-effective travel options, and in coordination with the relevant RBLAC unit.
• Support the preparation of job descriptions to engage Personnel Services Agreements for time limited services under service-based contract modalities.
• Coordinate and liaise with the Human Resources Unit at the Regional Hub in Panama in the recruitment and selection processes for IPSA candidates.
• Support other projects under the LAC E&E portfolio on developing project preparation documents under UNDP and donor guidelines.
• Participate in training and organize briefings on internal procedures for the project. Provide support to other capacity building activities, including to the design and delivery of tools, materials for workshops, or platforms that tap into the collective intelligence of communities and mobilize action.
• Make sound contributions to knowledge networks and communities of practice. Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.
• Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Project and the Organization.

Institutional Arrangement

• The Project Administrative Analyst will have a part-time position at 50% as part of the of the LAC Environment & Energy team and report directly to Regional Team Lead for the LAC Environment and Energy Team with a secondary line the Regional Technical Specialist on Climate Change Mitigation with other sub-teams as necessary.
• S/he will be expected to work during LAC (Panama) Office hours.
• The Project Administrative Analyst will be responsible for providing her/his own working station (i.e. laptop, internet, phone, scanner/printer, etc.) and must have access to a reliable internet connection.

Competencies

Expected Demonstration of Competencies

Core

• Achieve Results:
  
  LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively:
  
  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously
  
  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility
  
  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination
  
  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner
  
  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion:
  
  LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

BUSINESS MANAGEMENT Project Management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

BUSINESS MANAGEMENT Operations Management

Ability to effectively plan, organise and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisation’s assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms

BUSINESS MANAGEMENT Communication

Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels

ADMINISTRATION & OPERATIONS Documents and records management

Overall document (hard or electronic) management; registry and retention policy including storing and archiving

FINANCE Budget Management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

FINANCE Contributions Management

Ability to receive, record, report and manage contributions received

PROCUREMENT Contract Management

Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Minimum Qualifications of the Successful IPSA

Min. Academic Education

• Advanced university degree (Master’s degree or equivalent) in Project Management, Finance, Public Administration, Law, or related fields is required, or
• A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with an additional 2 years of qualifying experience, will be given due consideration in lieu of advanced university degree.

Min. years of relevant Work experience

• Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in Finance, Administration, Payment Processes and project management.

Desired additional skills and competencies

• Experience in the usage of computers and office software.
• Previous experience with UNDP.
• Experience working with the UN system or international organizations.
• Experience in working with governments, donor, non-governmental organizations and development organizations.
• Experience in coordination with diverse teams at the regional and national levels.
• Experience in project management.
• Experience in contract management.
• Experience in handling web-based management systems.

Required Language(s) (at working level)

• Fluency in Spanish and English is required.
• Knowledge of other UN languages is desired.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

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