Scale-X Solutions

Project Admin Assistant (Construction) | Permanent Work from Home | Morning Shift

Scale-X Solutions  •  Remote  •  14 hours ago
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Job Description


This is a remote position.


JOB TITLE: Project Administrator - Construction
TYPE: 30 hours a week
RATE: $8AUD/hour


We are seeking a Project Coordinator/Administrator who will act as the central hub for project administration, facilitating communication, tracking schedules, managing documentation, and ensuring resources are available to meet project deadlines and budgets.

This is not a task-following role — we need someone who takes full ownership, drives efficiencies, and improves processes through automation and smart system utilisation.

Key Responsibilities:

●
Documentation & Organization:
Maintaining project plans, schedules, budgets, and technical documents (reports, contracts, invoices)
●
Data Management & Reporting
– Maintain clean, accurate data and create dashboards for decision-making by management.
●
General Project Admin
– Support teams with documentation, scheduling, and compliance.
●
Other admin tasks
- arrange team meetings, issue agendas & minutes, set up team functions, etc. as directed by management.
●
Email management:
Take over the shared inbox currently mismanaged by an in-office admin; upload client-submitted plans into
Zoho CRM
as leads.
●
Quoting support:
Read building plans, enter data into an existing spreadsheet (auto-calculates price), then type itemized quote into
Xero
(kitchen, bathroom, laundry, bedrooms).
●
BDM support:
Assist with contracts so the BDM can focus on client relationships; VA handles back-end only.
●
Cash flow visibility:
VA to support reporting via Zoho and Xero — invoicing side only; Leanne manages all bookkeeping.
●
Client onboarding:
Upload new client contact information into Zoho; no timesheets or payroll involvement.

Skills and Experience Required:
●
Proven project coordination, administration, or a related role experience in the building and construction industry.
●
Familiarity with Google workspace
●
Minimum 2-3 years in project administration.
●
Excellent communication skills.
●
Strong organisational skills, attention to detail, and proactive problem-solving.
●
Confident communicator with the ability to train and support staff in digital systems.
●
Experience in XERO (invoicing and quotation) is a MUST
●
AU experience is a MUST
Scale-X Solutions

About Scale-X Solutions

Scale-X is where growth meets purpose.

We are a leading (AU-based) remote staffing and outsourcing solution built to empower businesses to scale smart and parents to thrive in sustainable work-from-home careers.

We specialize in connecting top-tier virtual professionals with high-growth companies across the globe — delivering cost-effective, dayshift, remote staffing solutions that drive results without compromising quality.

For our clients, we’re a growth engine — providing reliable, scalable, and handpicked talent that fits right into their teams.

For our talent, we’re a life-changer — offering long-term, dayshift careers from home that allow them to earn, grow, and be present for their families.

💼 For Businesses:

Slash operational costs. Accelerate output. Gain real support from trusted, performance-ready VAs and remote professionals.

👩‍💻 For Job Seekers:

Work with purpose. Be with your family. Join a team where your success is celebrated, and your well-being matters.

📍 Our mission:

To redefine the way the world works — by bridging business growth and human connection.

Let’s build success together.

Scale Smart. Work Better. Grow Together.

Industry
Consulting & Advisory
Company Size
51-200 employees
Headquarters
Brisbane, AU
Year Founded
2022
Website
scale-x.biz
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