Job Description

USI Consultants, Inc., an Indiana based civil engineering and surveying firm, employs an outstanding group of civil engineers, surveyors, right-of-way specialists, construction inspectors, Planners, Landscape Architects, technicians, and designers, and client representatives. Cities, counties, state and federal agencies, other engineering firms, private developers and businesses are among the many that rely on USI to successfully complete their projects.

When you join USI, you will be joining a fast-growing company that cares about your success. Our team is dedicated to maximizing your potential and focused on delivering quality customer service. We are committed to recruiting, developing, and rewarding our growing team. USI strives to make a difference – in our company and in our community. Working with us you will feel valued, challenged, and appreciated.

The Project Accounting & Billing Specialist plays a key role in supporting financial performance across all projects within a professional services environment. This position focuses on client billing, accounts receivable, and project budgeting. Partnering closely with Project Managers, the Project Accounting & Billing Specialist tracks budgets, monitors fee utilization, and conducts financial analysis to ensure accurate reporting and contribute to the overall success and profitability of client engagement.

The path for this role intentionally evolves beyond transactional tasks to include additional responsibilities such as project budget oversight and financial leadership. With successful performance, there is an expected progression toward a project budget management/leadership role within approximately 5 years.

Core Responsibilities

• Collaborate with Project Managers to:
• Monitor project budgets, labor, expenses, and burn rates
• Track fee utilization and identify financial risks or variances
• Prepare accurate, timely client invoices (primarily time & expense–based)
• Manage accounts receivable follow-up and resolve billing issues professionally
• Support month-end close, project financial reporting, and internal controls
• Contribute to improvements in project accounting and billing processes

Qualifications

• Degree in Accounting, Finance, Business, or equivalent experience (Bachelor's preferred)
• 4–8 years in project accounting, billing, or A/R (ideal)

Traits for Success

• Sound financial judgment and analytical thinking
• Ability to clearly communicate with all team members, including those without financial knowledge
• Ownership mindset with high standards of excellence and unwavering attention to detail
• Comfortable operating in a deadline-driven environment and ability to prioritize effectively

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person