Job Description

Department

Department of Health

Division

Project/Program Management

Salary

$82,377.00 - $93,271.00

Job Profile

JC-02590600-99 - Programming Services Officer (Non-Union Executive Branch)

Scheduled Work Days & Work Hours

Monday - Friday; 8:30am - 4:30pm

Non-Standard 35.0

Restricted/Limited to Federal funding.

Job Requisition Number

JR103552 Programming Services Officer (Open)

Pay Grade

C00131 A

Classification

Programming Services Officer

Class Definition

GENERAL STATEMENT OF DUTIES: To assist the head of a department, agency, or division by relieving such superior of complex duties involved in the development, management, reorganization, and/or operation of a departmental/divisional program which provides services to employees and/or the public; to act as program supervisor; and to do related work as required.

SUPERVISION RECEIVED: Works under the general supervision of a superior with considerable latitude for exercising initiative and independent judgement; work is subject to review for results obtained and conformance to established policies, rules, regulations and laws.

SUPERVISION EXERCISED: Plans, directs, coordinates, supervises and reviews the work of a professional, technical and clerical staff assigned to assist.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To assist the head of a department, agency, or division by relieving such superior of complex duties involved in the development, management, reorganization, and/or operation of a departmental/divisional program which provides services to employees and/or the public.
• To act as program supervisor, managing the services of the program, while monitoring those service for program effectiveness and efficiency.
• To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.
• To establish the scope and detail of the operation of such proposed programs, to document the need for such programs and to indicate the relative importance of such programs as they relate to existing and/or proposed programs.
• To coordinate the flow of work among the various programs within the department/division, and to reassign space, equipment, supplies and personnel as necessary, to expedite the flow of work.
• To review and evaluate state and federal laws, rules and regulations to ensure compliance with the provisions of these rules, laws and regulations in the plans and proposals.
• To determine the effectiveness of policies, procedures and methods and to initiate alterations as determined by professional review.
• To perform varied public relations duties such as preparing news releases and writing and delivering speeches, and meeting with community groups to explain program goals, services and objectives to engender public interest and participation.
• To assist a superior by performing administrative tasks and research in preparation of the agency's annual budget.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES A thorough knowledge of the principles, practices and techniques of program management as it relates to developing programs on a departmental/divisional basis for the purpose of providing new or improved services/programs; a working knowledge of the standard principles, practices and techniques of research as it applies to evaluating program planning and programming service; the ability to analyze data, draw conclusions and develop programs based upon such data; the ability to forecast the need for such programs and the requirements of the programs for personnel, equipment and space; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: graduation from a college of recognized standing with specialization in business management, social sciences or a related field; and

Experience: Such as may have been gained through: employment in a supervisory position in a private or public agency involved in the development, management, reorganization, and/or operation of a service program.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

This position is located within the Office of Workforce, Training, and Operations and is responsible for coordinating the recruitment, onboarding, management, and offboarding of temporary contracted staff. The individual in this role will work closely with programs across the Rhode Island Department of Health (RIDOH) to support workforce operations, staffing initiatives, employee development activities, and special projects that advance agency priorities. As funding sources and priorities evolve, this role may support a variety of operational initiatives.

Key Responsibilities
• Partner with program and operational teams to assess workforce needs and support recruitment, hiring, and staffing initiatives.
• Coordinate and monitor recruitment and onboarding activities to ensure an efficient and positive experience for new staff.
• Maintain systems and tracking tools used to manage assignments, projects, staffing activities, and operational priorities.
• Coordinate logistical and equipment support to ensure staff have the resources needed to perform their work effectively.
• Serve as a resource to hiring managers by providing guidance on administrative, fiscal, and operational requirements related to contracted staff.
• Prepare reports, status updates, and recommendations for leadership regarding workforce and operational activities.
• Identify opportunities to improve processes, increase efficiency, and strengthen workforce support services.
• Ahere to state and agency policies, procedures, and administrative requirements while maintaining accurate records and databases.
• Draft correspondence, reports, memoranda, and other documents related to workforce, administrative, and operational programs.
• Assist with preparing responses to inquiries and information requests from internal and external stakeholders.
• Support audit, compliance, records management, and data request activities by gathering, organizing, and maintaining required documentation.
• Perform a variety of administrative and operational functions in support of departmental and agency goals.
• Participate in special projects and perform other related duties as assigned.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.