Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience to sustain development results.

UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries’ efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.

UNDP focuses on helping countries build and share solutions in three primary areas:

• Sustainable development
• Democratic governance and peacebuilding
• Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

INTERNSHIP OFFICE BACKGROUND

The Government of Australia (GOA) has invested AUD20.6 million in the Strengthening Institutions and Empowering Localities Against Disasters and Climate Change (SHIELD) Programme 2021-2028 to support the Government of the Philippines (GPH) in building institutional and community resilience to climate change and natural hazards. The goal of the SHIELD Programme is to make all people in target communities safer and more resilient to the impacts of natural hazard events and climate change. This will be realized by achieving three inter-dependent outcomes/components:

• Component 1: Government, private sector, and civil society stakeholders in targeted local government units (LGUs) are collaborating to unlock funding and implementing informed and inclusive resilience actions
• Component 2: Relevant national government agencies (NGAs) are prioritizing action on local climate and disaster resilience
• Component 3: Philippine scientific agencies are producing tailored and accessible information for local resilience action

In partnership with the Government of the Philippines, the SHIELD Programme is implemented by the United Nations Development Programme (UNDP), together with consortium partners, UN-Habitat, Philippine Business for Social Progress, National Resilience Council Foundation Incorporated, and the Consortium of Bangsamoro Civil Society. All five Consortium partners will serve as Implementing Partners responsible for managing respective project outputs and activities, in harmony with other workstreams, and manage risk in accordance with the agreed project document. The Department of Interior and Local Government (DILG) serves as lead Government partner for the implementation of the SHIELD Programme.

UNDP will set up a SHIELD Support Unit (SSU) responsible and accountable for day-to-day management of SHIELD Programme interventions across the 3 components, achieving programme outputs, and for the effective use of resources through collaborative engagement with the Consortium, GPH, multistakeholder partnerships (MSPs), and GOA. While administratively reporting to UNDP, the SSU will serve as the implementation arm of the whole SHIELD Consortium.

The SHIELD Programme strategy envisions that all people in the target communities will be safer and more resilient to the impacts of climate and disaster risk if stakeholders at national and subnational levels are collaborating and jointly planning for collective outcomes, investing and acting for building resilience, and measuring the impact of resilience-building actions.

This internship position focuses on programme management support. The intern will directly report to the Project Manager and coordinate closely with the Programme Manager and Knowledge Management Analyst on communications-related tasks.

Duties and Responsibilities

The intern will perform the following duties and responsibilities:

1. Project Implementation Support:

• Provide support to the Project Manager in coordinating with key agency partners and contractors for the effective implementation of project activities.
• Provide technical and administrative support to other SHIELD staff in the delivery of outputs
• Conduct research and consolidate data and relevant information to support preparation and finalization of project documents and reports.
• Participate in project management meetings.

Outputs: Research briefs, Activity trackers

1. Events Management Support:

• Support the planning and coordination of project activities such as meetings. workshops, and consultations by assisting with logistics, scheduling, and the preparation of event materials.
• Coordinate with partner agencies and stakeholders to ensure the smooth implementation of project activities.
• Provide support during implementation of project activities such as documenting events by taking notes and preparing event highlights or post-activity reports and ensuring administrative requirements.

Outputs: Activity designs, Meeting documentation, Event reports

1. Communications:

• Provide support to the Programme Manager and Knowledge Management Analyst in the development and implementation of the communications plan of the SHIELD Programme and support in creating communications materials, including the management of a communications calendar for the SHIELD Programme
• Support content creation (quote cards, event highlights, press releases, etc.) for project related social media channels.

Outputs: communication materials

1. Others:

• Support other/ad hoc activities related to the SHIELD Programme as requested by the supervisor.

Outputs: reports

Competencies

• Proficient user of Microsoft Office productivity tools, preferably knowledgeable in Excel functions and SharePoint
• Proficient user of Adobe Photoshop, Illustrator, InDesign or other design tools for development of multimedia products; and
• Knowledge of collaborative online tools, or willing to learn their use.

Note: Candidates must submit one technical writing sample (2-5 pages) demonstrating analytical, research, or report-writing skills.

Other competencies and attitude:

• Interest and motivation in working in an international organization;
• Good analytical skills in gathering and consolidating data and research for practical implementation;
• Communicates effectively when working in teams and independently;
• Good in organizing and structuring various tasks and responsibilities;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Responds positively to feedback and differing points of view; and
• Consistently approaches work with energy and a positive, constructive attitude showing willingness to learn.

Required Skills and Experience

Education: Candidates must meet one of the following educational requirements:

• Currently enrolled in the final year of a Bachelor’s degree; or
• Currently enrolled in a Master’s degree; or
• Have graduated no longer than 1 year ago from Master’s degree or equivalent studies

Field of study: Urban Planning, Environmental Science, International/Development Studies, Public Management/Administration, Political Science, Sociology, or any related fields is an advantage.

Language Skills:

• Fluency in Filipino and English required;
• Knowledge of other UN languages is an advantage

INTERNSHIP CONDITIONS:

• UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
• When necessary, interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed;
• When necessary, interns may be required to join official field missions outside of the duty station, at the expense of the appropriate project;
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
• Interns must provide proof of enrolment in health insurance plan;
• Interns are not staff members and may not represent UNDP in any official capacity;
• Interns are expected to work full time, but flexibility is allowed for educational programmes;
• Interns need to obtain financing for subsistence and make their own arrangements for internship, travel, VISA, accommodation, etc.
• Interns are expected to have his/her own equipment (laptop), and internet connectivity; and
• Mobility arrangements (onsite or remote) for interns will be agreed upon by the Project Manager with selected candidates, following the policy of the UNDP Philippines Country Office.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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