Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Partnerships Officer, the Programme Development Associate will provide specialized support to the Programme Development Unit (PDU) in the areas of research, policy and stakeholder monitoring, AI-enabled information gathering, communications, visibility, media monitoring, knowledge management, and coordination of partnership and programme development activities.

The incumbent will assist with the preparation of research summaries, briefing materials, stakeholder profiles, funding landscape overviews, communications products and coordination tools to support evidence-based decision-making and strategic engagement.

1. Track and compile information on Norwegian, European and international developments relevant to migration, displacement, integration, return, labour mobility, development cooperation and humanitarian affairs.

2. Track information from relevant government, parliamentary, policy, donor, academic, media and civil society sources and support the preparation of internal updates for programme development and partnership activities.

3. Support the preparation of stakeholder profiles, partner mappings, funding landscape overviews, background notes, briefing packages and research summaries by compiling and organizing relevant information from multiple sources.

4. Compile information on emerging policy developments, stakeholder activities, funding opportunities and partnership initiatives relevant to IOM Norway’s strategic priorities.

5. Use digital research tools and AI-enabled applications, including Microsoft Copilot and other approved organizational tools, to support information gathering, horizon scanning, document review, synthesis and structured analysis.

6. Apply effective prompting, critical querying and iterative refinement techniques while reviewing, verifying and contextualizing outputs before use.

7. Support multilingual and cross-source monitoring and synthesis of information.

8. Verify AI-generated outputs against primary sources and support the preparation of research products by fact-checking information and documenting sources, as appropriate.

9. Maintain knowledge management systems, trackers, databases and archives.

10. Support preparation of communications, visibility and public information materials.

11. Draft and edit website updates, social media content, newsletters, factsheets, briefing materials and visibility products.

12. Track media coverage and support the preparation of media monitoring updates.

13. Support publication and dissemination of approved content through appropriate IOM channels.

14. Update and maintain country factsheets, presentations and external information products.

15. Support the coordination and logistical organization of meetings, donor briefings, workshops, consultations, visits and stakeholder engagements.

16. Prepare agendas, participant lists, meeting notes and action trackers.

17. Maintain calendars, trackers and planning tools related to PDU priorities.

18. Assist with preparation and filing of documents related to programme development, partnerships and communications.

19. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma with five years of relevant professional experience; or,

• Bachelor’s degree in International Relations, Political Science, Communications, Public Administration or relevant field from an accredited academic institution with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience supporting research, policy monitoring, and communications is required;

• Experience compiling and organizing information from multiple sources to support the preparation of summaries and briefing materials is required;

• Experience tracking government, donor, academic, media and civil society developments and compiling relevant information highly desirable;

• Experience in using digital tools for research, information management, document review or communications is required;

• Experience using AI-enabled tools for research, synthesis, monitoring, drafting or workflow support is required;

• Experience supporting the preparation of stakeholder profiles, partner mappings, policy updates or situation analyses is highly desirable;

• Prior work experience with international organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.

Skills

• Good research, writing and editing skills;

• Ability to compile, organize and present information clearly for different audiences;

• Good understanding of communications, visibility and public information principles;

• Strong attention to detail and ability to organize and present information acurately;

• Strong digital literacy and ability to use Microsoft 365 applications and information management tools;

• Ability to use AI-enabled tools effectively to support research, monitoring, drafting and knowledge management, including structured prompting, critical review of outputs and source verification, with awareness of responsible AI practices, data protection and reputational risk.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Norwegian is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage Demonstrates willingness to take a stand on issues of importance.
• Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
• Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies