Job Description

Job Profile: This role will focus on financial documentation and archiving financial documents. He / She will assist in the organisation, maintenance, and preparation of project financial records for both digital and physical archiving, ensuring that all relevant documents are properly stored. Job Role: Conduct daily follow up on finance documents generated by project staff and HQ Accountants. Capture all Financial Documents for all transactions on the Project from the point of project initiation. Confirm, using relevant checklist that the generated document/s for each transaction type is complete and processed accordingly. Facilitate the indexing and cataloguing of each document to ensure completeness and readiness for archiving processes. Ensure the scanning of all indexed financial documents on the project into retrievable archiving media Preserve the archived documents in manner conducive for immediate and future references. Share the archive documents with relevant units of the SFH finance unit on request. Transmit the project’s archived financial documents to the SFH Head Office central archive facility on a monthly basis and on request and in acceptable format. Deliver the project’s hard copy financial documents to the SFH Warehouse – Otta and ensure storage is done in a conducive and document friendly condition. Liaise with appropriate officers of the project to retrieve, deliver, and manage all generated financial documents on the project as at when required Ensure all documents are properly coded Requirements Requirements · Higher National Diploma or BSc in Accounting, Library Science or related field of study · Minimum of 2 years working experience (NYSC inclusive) · Good IT skills and interest in applying digital technology to archiving. · Genuine interest in history and in preserving records for posterity. · Competence for administrative procedures project management skills. · Good communication skill to relate to and encourage a range of users. · Attention to details and accuracy. · Logical approach to work of identification and classification. · Good written and oral communication skills · Good presentation and interpersonal skills · High sense of responsibility. · Self-starter · Planning and organisational abilities