Job Description

Posting number: 1287 o.c.

Department: Finance

Job classification: Program Supervisor – Finance

Posting type: Open

Categories: Accounting and Finance

Summary

$66,664.00 - 77,521.60 Annually

• Starting Salary: $66,664.00
• After Six Months of Successful Employment: $67,891.20
• After One Year of Successful Employment: $69,118.40
• Maximum salary is achieved after four successful years of employment.

NOTE: Annual salary adjustments may also occur, based on collective bargaining agreements.

Examples of duties

Duties include processing requisitions; closing purchase orders; providing assistance to other employees throughout the City in regard to purchasing procedures and financial software; organizing budget materials for the preliminary and final budgets; assisting in year-end procedures; preparing reports; researching information; assisting in fulfilling FOIA requests; analyzing and organizing office operations; maintaining the purchase order files; maintaining the vendor file; audition and maintaining the copier for the department; surveying and coordinating leases for City copiers; answering the telephone; binding budget books and contract; preparing correspondence and reports for Finance Director and other Finance/Accounting personnel; assisting with Accounting Division duties as needed; primary P-Card administrator and performing other duties as assigned. The Program Supervisor works with confidential information and must be discreet in sharing such information with others on an as-needed basis.

Qualifications

By close of this announcement, applicants must:

1. Be a citizen of the United States or a resident alien with the right to work in the United States; and
2. Have a high school diploma or a valid equivalency certificate; and
3. Have either:

a. A minimum of three (3) years full-time, paid clerical work with experience in supervising activities or project management with a two-year Associates Degree; OR

b. A minimum of five (5) years full-time paid clerical work with experience in supervising activities or project management; and

1. A minimum of three (3) years experience using Microsoft Office, particularly in Word and Excel; and
2. Experience with Enterprise Financial Management system preferred; and
3. Have the ability to work in a confidential environment.

NOTE: Unofficial proof of college transcripts must be submitted at the time of application. Official high school diploma or valid equivalency and official degree or official transcripts must be submitted at the time of interview.

Parts of Examination and Weights

Written Test - 30% Performance Test - 20% Interview - 50%

NOTE: Up to 12 applicants who score highest on the written and performance tests will be invited to interview. The required minimum typing speed is 45 words per minute.

NOTE: Candidates must pass the written test, performance test, and interview in order to be placed on the eligible list.

Supplemental information

Knowledge of:

Principles and practices of business; research methods and technique; applicable federal, state and local laws and regulations; basic budgetary systems and procedures; basic quantitative analytic techniques; personal computers and pertinent job-related software; composition and formatting of business correspondence and reports in Microsoft Word.

Ability to:

Learn the operation, policy and procedures of assigned department; perform a wide variety of administrative duties on behalf of a high level administrator with little or minimal supervision; analyze situation accurately and develop effective courses of action; perform administrative detail work; prepare clear and concise reports; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; exhibit high degree of accuracy in performance of assigned functions and review of others' work product; protect confidential information; process numerous tasks in a calm demeanor (multitask).

NOTE: At the time of appointment, applicants are required to pass a pre-employment medical examination conducted by a physician authorized by the City of Livonia.

PURPOSE: The purpose of this examination is to establish an eligible list to fill current, future, regular, and/or temporary vacancies.

HOW TO APPLY: Applications can be completed anytime online at www.governmentjobs.com/careers/livonia. If work experience and/or specific skills are listed as qualifications, it will be the responsibility of the applicant to describe their experience and/or skills sufficiently in the Education and Work Experience sections of the application so that it may be determined if they meet the stated qualifications. Applicants who do not comply will be disqualified from further consideration. Attachments or resumes are not accepted in place of completing the information requested on the official application. Applicants will be notified by e-mail of the next steps in the examination process.

PROBATIONARY PERIOD: Appointees must satisfactorily complete a six-month probationary period before the appointment will be considered regular.