Job Description

Requisition No: 875520

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - 48003249

Pay Plan: Career Service

Position Number: 48003249

Salary: $55,000-$58,000

Posting Closing Date: 06/01/2026

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Florida Department of Education

Division of Career and Adult Education

Bureau of Grants Administration and Compliance

Office of Farmworker Career Development Program

Location: Tampa, Florida

Program Specialist IV – DOE (CS)

Salary Range: $55,000-$58,000

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or moremust be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Dr. Claudia Campagnola (850) 245-9081

This position is responsible for implementation, evaluation, and technical assistance of projects administered by the Farmworker Career Development Program (FCDP) Section under Title I, Section 167 of the Workforce Innovation and Opportunity Act (WIOA). The incumbent of this position is the lead manager for US DOL/ETA required annual on-site data validation and programmatic monitoring of FCDP grantees. As a result, the employee is responsible for being a resource to grant managers as it relates to interpreting and implementing state office and federal policy, particularly as it relates to participant eligibility issues, master participant record management, and compliance with federal funding guidelines. The employee provides technical assistance and guidance to sub-grantees on the accurate submission of program data through a web-based system, with issues related to program management, budgeting, and overall best practice strategies regarding Farmworker Career Development Programs. Employee is expected to exercise independent judgment in managing workload and accomplishing assigned tasks within prescribed timelines.

*This position is not approved for telework and must report to the location listed above.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Provides technical assistance and professional development to WIOA, Title I, Section 167 projects in order to meet U S Department of Labor negotiated performance goals and federal compliance mandates.

• Responsible for conducting on-site program monitoring of local recipients services and activities related to Farmworker Career Development Program Services.

• Reviews and analyzes funding and budget amendment requests.

• Analyzes and evaluates the quantitative and qualitative progress of local projects toward annual goals to include effective use of financial and programmatic management systems, compliance with monitoring findings, and ensuring local providers are providing the full range of services stipulated in the grant agreement.

• Develops and delivers FCDP staff training related to participant eligibility determination per US DOL guidelines.

• Develops and delivers staff development activities to meet WIOA Title I, Section 167, requirements and FDOE grants administration and compliance guidelines.

• Develops indicators of efficiency and effectiveness, gathers customer satisfaction feedback to improve Services required under WIOA, Title I, Section 167.

• Supports activities that improve linkages between program and projects with state and local workforce boards, One Stop System partners, and the Department of Agriculture as mandated by the Workforce Innovation and Opportunity Act and the Worker Protection Standard.

• Reviews and monitors sub grantee grant applications per US DOL, FL DOE and FCDP guidelines.

• Coordinates FCDP Staff training for US DOL participant eligibility compliance.
• Coordinates and monitors the new participant database, Employ Florida. Duties include the following additional responsibilities:
• Training FCDP staff on Employ Florida
• Verifying accuracy of data in Employ Florida
• Attending Employ Florida training
• Updating data in Employ Florida
• Monitoring program compliance in Employ Florida
• Security officer for Employ Florida Online Project Communications (OPC) (changes to Employ Florida database)

• Performs other related work as assigned.

WHO WE’RE LOOKING FOR:

The Division of Career and Adult Education is seeking a detail-oriented and reliable professional who can effectively manage multiple priorities under tight deadlines while maintaining accuracy, professionalism, and strong customer service. The ideal candidate will support the implementation, evaluation, and technical assistance of projects under the Farmworker Career Development Program (FCDP), demonstrating the ability to interpret and apply federal and state policies related to participant eligibility, data management, and compliance with funding requirements under the Workforce Innovation and Opportunity Act (WIOA). This individual will assist with program monitoring and data validation activities, provide guidance and training to sub-grantees, and support grant processes including applications, amendments, reporting, and fiscal review. The role requires solid organizational and analytical skills, the ability to work independently, and effective communication with internal and external partners. A commitment to teamwork, maintaining positive working relationships, and supporting overall unit productivity and morale is essential for success in this position.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of issues related to the educational and social needs of special populations, particularly migrant and seasonal farmworkers.
• Knowledge and experience in program monitoring, quality assurance and compliance.
• Knowledge of planning, implementing, evaluating educational programs and conducting research.
• Knowledge of methods of compiling, organizing, analyzing, and presenting data.
• Knowledge of Grant Management policy and procedures to include conducting project reviews and making recommendations for approval and maintaining direct contact with applicants to ensure grant accuracy.
• Knowledge and competency in word processing, desktop publishing and spreadsheet software.

• Skills as a self- starter, task orientation, and flexible work style.

• Skills as a critical thinker who understands process and root cause analysis.
• Skills as a professional educator, trainer; excellent customer relation skills; professional judgement.

• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to organize and coordinate work assignments and solve work related problems.
• Ability to communicate effectively to include public speaking, listening, and asking appropriate questions.
• Ability to establish and maintain effective working relationships with others.
• Ability to provide consultation and advice to others and deal effectively with a variety of people.
• Ability to maintain confidentiality.

• Ability to conduct program reviews, access performance reports and accountability data.
• Ability to facilitate invoice management and payment process and work with Comptroller and Bureau of Grants Management when necessary.

2. • Ability to conduct desk audits, compile and compute budget allocations, and provide current accurate reports on assigned projects.
   • Ability to assist with the annual budget reconciliation statement for federal grant expenditures.
   • Ability to assist with the development of procedures manuals, process checklists, and project management timelines.

MINIMUM QUALIFICATIONS

• Two years of working experience in a professional office environment.
• Advanced working knowledge and experience using Microsoft applications such as Excel, Word, Power Point, and SharePoint.
• Ability to obtain, hold, and maintain an active Florida Certified Contract Manager (FCCM) certification.
• Ability to communicate effectively including verbal and written communication.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Florida Certified Contract Manager (FCCM) certification.

EDUCATIONAL SUBSITITUIONS:

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A bachelor’s degree from an accredited college or University in Education or;
• A master’s degree from an accredited college or university

Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

* State Group Insurance coverage options+
( health, life, dental, vision, and other supplemental option)

* Retirement plan options, including employer contributions (www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year

* Annual and Sick Leave Benefits

* Student Loan Forgiveness Program ( Eligibility required)

* Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)

* Ongoing comprehensive training provided

* Career Growth

* Highly skilled, professional environment

*Maternity and Parental Leave Benefits

For a more complete list of benefits, visit www.mybenefits.myflorida.com

* We care about the success of our employees.

* We care about the success of our clients.

* We are always improving our technology, our tools, our customer’s experiences and ourselves.

* A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION: (CS)

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.