Job Description
About the Role
We are seeking a Legal Operations Specialist/Project Manager to support legal process improvement, project coordination, workflow documentation, and stakeholder communications across key initiatives.
The ideal candidate has 2–4 years of relevant experience, strong organization and communication skills, and a practical mindset for improving how legal work gets done.
What Kind of Person Are We Looking For?
We are looking for a collaborative, organized problem solver who can bring structure to complex work and help improve legal operations.
Process & Improvement Oriented
You identify opportunities to simplify and standardize legal workflows, document processes, and support practical improvements.
Strategic & Collaborative
You build strong partnerships, understand business needs, gather requirements, and help align stakeholders around shared goals.
Program & Change Leader
You coordinate project work, track milestones and action items, and support clear communications through implementation.
In a Typical Week, You Might Work On...
Process Improvement & Transformation
Support initiatives that simplify, standardize, and improve legal workflows.
Document operating procedures, workflow standards, and process improvements.
Maintain guidance materials and workflow references for consistent execution.
Program Management & Cross-Functional Leadership
Coordinate project activities, timelines, milestones, and stakeholder communications.
Partner with Legal and cross-functional teams to track action items, share updates, and keep work on schedule.
Technology, Automation & Change Management
Identify and support technology, AI, and automation solutions that improve productivity.
Support change management through communications, training, and adoption planning.
Minimum Requirements
Professional Experience
- 2–4 years of experience in Legal Operations, Project Coordination, Program Management, Business Operations, Consulting, or a related field.
- Experience supporting process improvement, workflow documentation, operating procedure development, or implementation activities.
- Experience coordinating project activities, tracking milestones, managing action items, and preparing stakeholder communications.
- Ability to assist with workflow improvements, process mapping, standards documentation, and adoption support.
- Strong organizational skills with the ability to manage multiple priorities and support concurrent initiatives.
Core Skills & Competencies
- Excellent interpersonal, communication, and facilitation skills with the ability to influence stakeholders across all levels of the organization.
- Proven ability to work effectively in fast-paced, evolving, and ambiguous environments.
- Strong analytical and problem-solving capabilities with a focus on measurable outcomes.
Preferred Qualifications
- Experience supporting an in-house legal department or legal operations function.
- Experience with legal technology platforms, contract lifecycle management systems, workflow automation tools, or knowledge management solutions.
- Certification in Project Management, Agile, Lean, Six Sigma, or Design Thinking.
Why Join Us?
This is an opportunity to help shape the future of Legal operations by driving meaningful transformation through process improvement, technology innovation, and operational excellence.
You will:
- Lead high-impact initiatives that improve how legal services are delivered.
- Help evaluate and implement AI and automation capabilities that drive measurable impact.
- Build scalable processes, operating models, and solutions that support organizational growth.
- Work in a collaborative environment where innovation, continuous improvement, and stakeholder partnership are highly valued.
Since 1992, Omnicell has been committed to transforming pharmacy care through outcomes-centric innovation designed to optimize clinical and business outcomes across all settings of care. We strive to be the healthcare provider’s most trusted partner by our guiding promise of “Outcomes. Defined and Delivered.”
Our comprehensive portfolio of robotics, smart devices, intelligent software, and expert services is helping healthcare facilities worldwide to improve business and clinical outcomes as they move closer to the industry vision of the Autonomous Pharmacy.
Our guiding principles inform everything we do:
- As Passionate Transformers, we find a better way to innovate relentlessly.
- Being Mission Driven, we consistently deliver on our promises.
- Our Entrepreneurial spirit makes the most of EVERY opportunity for innovation.
- Understanding that Relationships Matter creates synergies that yield the greatest benefits for all.
- Intellectually Curious, eager to think deeper to learn and improve.
- In Doing the Right Thing, we lead by example in ALL we do.
We are deeply committed to Environmental, Social, and Governance (ESG) initiatives. Our ESG efforts focus on creating an inclusive culture and a healthier world. This includes our Employee Impact Groups, which foster inclusion and belonging, as well as our learning and well-being programs that support personal and professional growth. We also prioritize sustainability in our operations, aiming to reduce our environmental footprint and promote responsible business practices. Join us in transforming the pharmacy care delivery model, making patient care safer and smarter for all.
