Department:
Location:
Health Sciences Center
Time Type:
Full time
Worker Type:
Regular
Job Req ID:
R109012
Minimum Requirements:
Bachelor's degree in a related field and six (6) years of relevant experience or an equivalent combination of education and experience. Grade 8 (Salaried)
The University of Louisville Office of Medical Student Affairs is seeking a Program Manager II who is responsible for developing and managing programs that both foster and celebrate the success for all School of Medicine students. This position will oversee all co-curricular programing at the medical school including, but not limited to, the Advisory College program, School of Medicine Graduation, White Coat Ceremony, Fall Honors Convocation, Senior Honors Convocation, and all M1 orientation events.
This position will identify students eligible for honors and awards such as Gold Humanism Honor Society, Alpha Omega Alpha Medical Honor Society and American Medical Association awards, and work with the Senior Associate Dean for Student affairs to mentor and nominate them.
This position will report to and work with the Director of Medical Student Affairs and the Senior Associate Dean for Student Affairs to plan and carry out all functions to ensure the School of Medicine continues to support the success of our students.
Essential Duties and Responsibilities
Provide strategic oversight and operational management of the Advisory Dean College Program, a flagship longitudinal advising model that supports medical students from matriculation through graduation. Lead the recruitment, onboarding, professional development, and continuous engagement of 24 Advisory Deans—faculty leaders representing diverse clinical departments across the School of Medicine. Ensure high‑impact advising by maintaining current training, evolving resources, and data‑informed practices that enhance student progression, milestone achievement, and overall academic success.
Design, manage, and execute all components of the School of Medicine’s Commencement ceremonies, including program development, venue selection and logistics, platform party and speaker recruitment, audiovisual and technology coordination, and comprehensive communication plans for internal and external stakeholders.
Lead end‑to‑end planning for the School of Medicine White Coat Ceremony, ensuring a meaningful and mission‑aligned experience through faculty engagement, event programming, technology integration, and stakeholder communication.
Evaluate institutional needs and develop new initiatives that elevate student achievement and enhance the student experience. Direct planning and execution of the School of Medicine’s Fall for and Senior Honors Convocations, ensuring alignment with institutional values, excellence, and student success metrics.
Develop and implement holistic wellness programming for the School of Medicine, advancing institutional well‑being priorities and creating collaborative, interprofessional wellness initiatives across Health Sciences schools.
Serve as Chair of the M1 Orientation Committee, providing comprehensive oversight for all required School of Medicine orientation programming, including academic sessions, compliance trainings, community‑building events, and evening social activities. Ensure an inclusive, engaging, and well‑coordinated transition experience for entering students.
Serve as Chair of the Prizes and Awards Committee, overseeing equitable review processes and high‑visibility recognition of student excellence.
Oversee all social media and digital communication platforms for the Office of Medical Student Affairs, amplifying student accomplishments, promoting wellness and advising initiatives, and enhancing visibility of Student Affairs programming.
Identify, advise, and provide individualized guidance to students eligible for nomination to local and national medical honor societies, including but not limited to Alpha Omega Alpha (AOA) and the Gold Humanism Honor Society (GHHS).
Perform other related duties as assigned to support the mission, vision, and strategic priorities of the School of Medicine and the Office of Medical Student Affairs.
Preferred Qualifications
Bachelor's degree along with 2-4 experience in programming in higher education and/or a professional school setting.
Strong commitment to customer service and passion for working with medical students.
Demonstrate the ability to lead new initiatives, work closely with others and maintain collegiality; work independently and autonomously with minimal direction; be detail-oriented; have strong organizational skills; and a desire to work closely with medical students.
Proficient in Microsoft Suite and Social Media Platforms.
Effective oral, written, and interpersonal communication skills.
Presentation/public speaking skills.
Preferred work experience in Student Services field. Experience within a university department or another student-centered industry may be considered.
Proficient in CardMed and RedMed.
Competencies
Professional: demonstrate ability to work closely with others and maintain collegiality.
Demonstrate strong communication and interpersonal skills.
Interpersonal: can build effective, strong working relationships with students, faculty and staff through trust, communication, and credibility.
Teamwork: ability to work with others, serve others, help others, lead others, and take directions from others in the interest of moving towards a desired outcome.
Communication Skills – clear and detailed communication and accurate and appropriate responses.
Proactive: work independently and autonomously. Be able to anticipate upcoming needs and plan accordingly.
Organized: be detail-oriented; have strong organizational skills.
Flexible: ability to adapt to the changing world of medical education.
Compensation will be commensurate to candidate experience.
Equal Employment Opportunity
The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.
Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.
Assistance and Accommodations
Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.
If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.
