Job Description

Program Manager

ROLE: We need an experienced Program Manager to support the FEMA 2028 Summer Olympics and Paralympics Consequence Management Planning effort at FEMA Headquarters in Washington, DC. This role serves as the single point of accountability for all matters relating to contract performance across planning, exercise support, technical writing/editing, data analysis and graphics, and stakeholder engagement work streams. You will provide day to day program oversight, serve as the primary liaison between the Government and contractor personnel, and manage an Integrated Master Schedule tracking planning products, exercises, deliverables, and interagency dependencies. This is a full-time opportunity supporting a high-visibility national special event planning mission. We can offer a competitive salary, and a comprehensive benefits package. Apply today!

RESPONSIBILITIES

• Serves as the single point of accountability for all contract performance, coordinating across planning, exercise support, technical writing/editing, data analysis/graphics, and stakeholder engagement work streams
• Develops and maintains the Project Management Plan, Integrated Master Schedule, deliverable tracker, risk and issue log, and action item tracker across the full period of performance
• Monitors staffing levels, workload distribution, and milestone progress, proactively identifies and resolves staffing gaps to avoid disruption to ongoing FEMA planning activities
• Prepares and delivers Monthly Status Reports and participates in kickoff and recurring status meetings, briefing the COR on accomplishments, upcoming work, risks, issues, and decisions
• Identifies, tracks, and promptly elevates risks or issues that could affect schedule, quality, cost, security, or mission outcomes, and coordinates corrective action plans
• Coordinates all contractor activities with the COR while recognizing that only the Contracting Officer may direct contractual or scope changes
• Oversees quality control review of all deliverables (planning products, exercise materials, meeting/stakeholder products, data/analytical products, graphics/executive products) for technical accuracy, completeness, formatting, and audience suitability prior to Government submission
• Ensures personnel satisfy all applicable DHS/FEMA suitability, security, system access, and training requirements (OPSEC, Insider Threat, privacy, IT security awareness) before beginning work and on an ongoing/annual basis
• Manages version control, comment adjudication, and configuration management across planning products and deliverables
• Leads transition and closeout planning, ensuring an organized, complete Final Transition/Closeout Package is delivered no later than 10 business days before end of performance
• Serves as the primary escalation point for incident reporting (security, PII/SPII, records management) in accordance with DHS/FEMA policy
• Represents the contractor in senior leader engagements, interagency coordination sessions, and White House/DHS special event governance structures as required

BACKGROUND/REQUIRED EXPERIENCE

• Bachelor's degree
• Minimum 10 years of professional program/project management experience
• DHS, FEMA, or comparable federal homeland security/emergency management client experience strongly preferred
• Experience supporting major national or international special events (Olympics, NSSEs, national conventions, etc.) highly desirable
• Demonstrated experience managing multi disciplinary teams spanning planning, exercise support, technical writing, data/graphics, and stakeholder coordination
• PMP (or equivalent PM certification) a plus

LOCATION

Washington, DC (FEMA Headquarters), with possible work at FEMA regional locations, contractor facilities, and event/exercise sites, travel required and must be pre authorized

CLEARANCE

• Must be a US Citizen or lawful permanent resident
• Unclassified access, favorably adjudicated background investigation required prior to entry on duty

CLIENT

Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Office of Response and Recovery, Response Directorate, Planning and Exercise Division (PED)

HOURS

• 40 hours per week
• 8 hours per day

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility - W2

RELOCATION

Not eligible for relocation benefits

COMPENSATION

Salary range: $150,000 - $160,000

Benefits: Benefits package includes options for health, dental, and vision insurance coverage, 401k contribution options. Full benefits brochure available for review.

West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations: This position requires access to DHS/FEMA facilities and systems. As a condition of employment, selected candidates must complete and receive favorable adjudication from a federal government background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.