Job Description

Posting number: HR -01285

Department: RENEW

Division: RW ADMINISTRATIVE STAFF

Job classification: Program Coordinator - Seasonal

Posting type: Open

Categories: Administration, Miscellaneous, Communications

Summary

PURPOSE OF POSITION:

Under general supervision, the Program Coordinator provides guidance, oversight, technical advisement, and coordination for the identified evidence-based program, ensuring program integrity, community engagement, and alignment with grant and agency objectives. This role serves as a primary point of contact for participants, partners, and community stakeholders, promoting engagement, collaboration, and positive outcomes across all organizational efforts.

DISTINGUISHING CHARACTERISTICS:

This job is not part of a job series.

Examples of duties

ESSENTIAL FUNCTIONS:

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities and duties required.

• Provides oversight and coordination for assigned programs to ensure effective delivery, alignment with organizational goals, and fidelity to evidence-based or best-practice models.
• Builds and sustains positive relationships with community partners, participants, and stakeholders to enhance participation, collaboration, and program impact.
• Ensures accurate collection, documentation, and reporting of program data to meet grant, funding, and organizational requirements.
• Supports, guides, and oversees facilitators, volunteers, and other program staff to maintain consistent quality and participant experience.
• Promotes program awareness through community engagement, presentations, and communication strategies that strengthen visibility and partnerships.
• Links participants to appropriate services and resources that advance health, stability, and overall well-being.
• Contributes to program evaluation, strategic planning, and process improvement efforts to enhance effectiveness and sustainability.
• Other duties as assigned.

Qualifications

QUALIFICATIONS:

Required Education and Experience:

• High school diploma or GED.
• At least two years of relevant professional experience, including office, administrative, or program coordination roles.
• Valid Washington State Driver’s License: Must have a safe reliable vehicle with proof of automobile insurance.
• Background Check: Must have an acceptable background report, at time of hire and every three years afterward.
• Driving Abstract: Must have an acceptable driving report.

Any equivalent combination of education and experience that provides the necessary qualifications to successfully perform the duties of the position will be considered.

Preferred Education and Experience:

• Associate’s degree in human services, social work, psychology, public health, education, or a related field.
• Bilingual in English and Spanish, with the ability to speak and write in both languages.

Professional Licenses/Certifications:

• None

Other Requirements:

None

Supplemental information

WORKING CONDITIONS AND ENVIRONMENT:

• Work is often performed under deadlines and may involve shifting priorities, particularly during peak program periods.
• Includes evening and weekend hours as needed to meet program schedules.
• The majority of work is performed in an indoor setting.
• Off-site work required in community locations where program is delivered

PHYSICAL REQUIREMENTS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently sits at a computer workstation to perform administrative tasks, data entry, and reporting.
• Regularly communicates in person, by phone, and in writing with staff, participants, and community partners.
• Occasionally drives between program locations.
• Must be able to move throughout community and program environments and occasionally lift, carry, or transport materials weighing up to 35 pounds for program setup and events.
• Frequently types, writes, and uses office equipment to prepare materials, correspondence, and reports.