Job Description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator, International Development

Job Profile Title

Coordinator, ProgramThe International Development office, within University Strategic Philanthropy and Partnerships in Development and Alumni Relations at the University of Pennsylvania, is responsible for maximizing philanthropic support for priorities across the University and overseeing leadership engagement from Penn’s alumni, parents, and friends residing outside the United States. The office also manages two international foundations and three global leadership fundraising committees to facilitate further giving and engagement.

The Program Coordinator provides high-level operational and project management support for the International Development office. Reporting to the Senior Associate Director of International Operations and Board Relations, the Program Coordinator supports the global fundraising efforts of the team, and helps execute communications, development events, and support senior administrative travel preparation. The Program Coordinator works closely with the Senior Associate Director of International Operations and Board Relations and is a key member of the team.

Under limited supervision, the Program Coordinator must be able to exercise judgment and initiative in carrying out tasks and projects. The Program Coordinator will handle complex and confidential materials and must be able to manage multiple priorities in a fast-paced intercultural environment.

Job Responsibilities

• Provide high-level administrative and operational project management support for international development initiatives.
• Support presidential and senior leadership international travel and events logistics, including but not limited to briefing materials, coordinating itineraries, communications, and planning host gifts.
• Support planning and execution of international events, including board meetings and salon dinners. Design and send invitations, coordinate responses, coordinate logistics and prepare briefing materials. Create event materials, including nametags, signage, and slideshow presentations. Coordinate with vendors and internal stakeholders as needed.
• Provide support to the Senior Associate Director of International Operations and Board Relations and the AVP of International Development in the management of the three international boards including updating board member records, pipelines, scheduling and meeting preparations, and communications.
• Support the Senior Associate Director of International Operations and Board Relations with management of the Penn UK and HK Foundations.
• Manage operations for virtual and hybrid meetings, including monitoring attendees, chat, and waiting room, and answering attendee questions.
• Assist with on-campus event management during special events, such as Alumni Weekend or Homecoming.
• Lead marketing and communications for team. Design, create, and edit email communications using the Salesforce Marketing Cloud application, including several annual international giving marketing emails, event invitations, and board correspondence.
• In collaboration with University Stewardship and other units, design and order stewardship giveaways, signage or event supplies.
• Create and edit fundraising proposals for frontline fundraisers.
• Compose presentations, emails, talking points, agendas, or other correspondence as needed.
• Liaise with DARMAX to keep the International Giving website updated, including identifying and creating new content.
• Create and edit giving reports and data lists for research and analysis.
• Assist team with prospecting, research, and prospect management system.
• Provide backup support for the team with international travel to include, but not limited to assisting with transit and accommodation arrangements, expense reimbursements, providing immediate support if travel issues arise or assistance with obtaining visas for staff travel.
• Provide backup support to the Development Assistant for the Associate Vice President of International Development, including but not limited to scheduling, travel arrangements, reimbursements, research, database updates, correspondence, prepare agendas and minutes as needed.
• Train and manage student worker(s) in office.
• Represent the International Development team in university global administrator meetings.
• Collaborate with other staff and stakeholders in USPP, across DAR and the university on shared projects and working groups.
• Assist the Development Assistant with organization of electronic and physical files.
• Observe and maintain confidentiality of all privileged information.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**

Qualifications

• Bachelor's Degree and 2 to 3 years of experience preferably including knowledge of higher education, philanthropy, and not-for profit sectors or equivalent combination of education and experience is required.
• International experience, including living, working, and/or studying abroad desirable.
• Sensitivity to the cultural values of Penn’s diverse international community and ability to work effectively across languages, time zones, customs, national holidays, currencies. Demonstrated experience working with diverse international constituent groups.
• Must be able to exercise judgment, tact, and diplomacy in the performance of duties, and will know when to seek help in unfamiliar situations. Ability to function with a high degree of independence in carrying out the responsibilities of the job.
• High degree of competency with computer software programs including database management skills, Microsoft office suite, and internet research. Capacity to learn and apply new technologies and efficiencies as needed.
• Excellent verbal and written communication skills.
• Occasional evening and/or weekend work required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Development and Alumni Relations

Pay Range

$24.21 - $30.21 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition Take advantage of Penn's exceptional tuition benefits You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours:Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay