Job Description

Posting number: 26-00222

Department: Parks, Rec and Libraries

Division: 26 Library Services

Job classification: Program Coordinator II - Youth Advisory Panel (YAP)

Posting type: Open

Categories: Library, Miscellaneous

Summary

The Program Coordinator II – Youth Advisory Panel (YAP) position is responsible for logistics and communications regarding the City’s Youth Advisory Panel. This position will include interviewing teen volunteer candidates, scheduling YAP meetings and other YAP events, overseeing day-to-day activities, visiting local schools, and supervising teens. This position will operate out of College Hill Library and may assist with library or City duties and operations as needed.

The hours available to work in this position are dependent on programming needs with 15-20 hours per week expected during the school year, including working remotely. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate.

Examples of duties

The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service – People – Integrity – Respect – Innovation – Teamwork).

This position supports the goals of the Parks, Recreation and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse leisure, recreational, and informational services and resources; and acquiring, developing, and maintaining first-class parks, facilities, open space, and trails. This position works toward the accomplishment of the department’s mission: Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy.

GENERAL COMPETENCIES

Job Specific – Every employee in this position must be able to:

• Interact proficiently in all forms of verbal and written communication
• Plan and execute meetings and events
• Create and sustain records, meeting minutes, and meeting agendas
• Create and distribute monthly agendas
• Communicate with City Manager’s Office and City Council on meetings and events
• Draft proclamations
• Coach individual panel members by providing constructive and positive feedback and guidance
• Write letters of reference for panel members upon request
• Meet once a month and make agendas
• Coordinate events and projects
• Plan, organize, and schedule Youth Advisory Panel retreat, summit, and other gatherings
• Meet with outside parties to plan future YAP events and direction
• Purchase, or suggest what to purchase regarding, food and supplies for YAP meetings and events
• Update forms and website information
• Help organize, set up, and support the Youth Advisory Panel meetings including the YAP leadership team as well as the YAP member meetings
• Create flyers and other marketing material to advertise YAP
• Assist with various duties as needed at City facilities, especially College Hill Library and WPL Teen Services

All employees are expected to provide excellent customer service, communicate in an effective manner both verbally and in writing, display professionalism and integrity, work efficiently, effectively and accurately, work independently and as part of a team, take initiative, solve problems, display good judgment, take ownership for delivering a high-quality product or service, have regular and punctual attendance, and effectively handle emergency situations.

Qualifications

Essential Job Functions, Duties, Responsibilities, and Tasks

1. Assures excellent communication between the City and YAP members
2. Uses technology appropriate for administrative tasks, including City, Library, and Microsoft applications
3. Plans and schedules regular meetings

• Prepares and distributes agendas and minutes prior to each meeting
• Assures appropriate hospitality and cleanup

1. Effective market opportunities to apply and join YAP

• Conduct in-person, written, and phone outreach and presentations to each of the high schools and middle schools in Westminster
• Answer any inquiries in a timely and professional manner

1. Maintains regular and punctual attendance

Other Duties and Responsibilities

1. Provides follow-up and planning for programs and projects while assuring that the YAP members are doing most of the work
2. Avoids taking on tasks that the YAP members can do
3. Provides learning and leadership opportunities for the YAP members
4. Assures an engaging and meaningful experience for everyone involved in YAP, both adults and students

Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion

Supplemental information

Education, Experience, Skills, Formal Training, Licenses, and Certifications

Required:

• One (1) to two (2) years of college coursework
• Highly motivated to connect young people to city government and assure that their voices are heard in a meaningful way
• Proficient in Microsoft Office including Word, Excel, Power Point, and Outlook
• Valid driver’s license

Preferred:

• Bachelor’s Degree in an educational or public policy field, or equivalent experience
• Experience working with youth including teaching experience, camp leader, college orientation, or similar

Physical Requirements

Work is sedentary in nature and requires sufficient stamina and strength for:

• Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
• Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and materials; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
• Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment
• Frequent lifting, carrying, and pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing, and/or pulling of up to25 pounds with dollies and carts

WORKING CONDITIONS

Work is performed indoors. This is primarily sedentary office work, with the opportunity for remote work as approved. Must demonstrate ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. The position requires occasional travel to and from high schools and middle schools located throughout the City of Westminster.

Required Materials and Equipment

This position requires the use of a laptop computer (provided by the City) and mobile phone to send text messages.

PRE-EMPLOYMENT REQUIREMENTS

Candidates must be legally entitled to work in the United States and must successfully pass a criminal background check, reference check, and substance screen. There may be additional pre-employment requirements depending on the nature of the position.

We are a caring, courteous, team-oriented organization committed to public service excellence. Employees thrive in a culture that is respectful, professional and diverse. Our work culture encourages passionate, positive and enthusiastic employees. Westminster is a drug-free workplace and an Equal Opportunity Employer.