Job Description

Posting number: 191494

Department: Department of Health and Human Services

Division: Facilities Management and Resources

Job classification: Program Coordinator I

Posting type: Open

Categories: Administration, Clerical & Data Entry, Accounting and Finance, Health Services, Paraprofessional, Miscellaneous, Maintenance, Human Services, Business, Social Sciences, Building & Grounds Cleaning and Maintenance, Office and Administrative Support

Are you the One? We are looking for a Program Coordinator I (Facilities Program Coordinator) who, under the direct supervision of the Facilities Management and Resources (FMR) Program Manager, serves as the support to Agency offices to ensure compliance with building issues and assess needs and possible improvements. This position establishes and maintains positive and professional relationships with internal and external constituents. The Facilities Program Coordinator maintains both the highest level of professionalism and strict confidentiality of information.

• Assists the Program Manager in evaluating the needs of county offices by meeting with office Supervisors and County Officials, providing recommendations on office designs, conducting outside/inside building assessments, identifying safety related issues and assessing furniture.
• Assists the Program Manager in maintaining Agency leases. Assists with the submission of Request for Space. Reviews Agency leases prior to signature. Maintains signed Agency lease files and supporting documents. Maintains active lease roster.
• Creates and maintains site assessment reports and site assessment updates. Distributes reports to Facilities Management and Resources Program Manager and senior staff as directed. Upload reports to shared computer drives.
• Assists the Program Manager in coordinating various Agency projects. These projects include scheduling internal meetings, assisting with providing input on Scopes of Work, working closely with Procurement on scheduling contractor site visits, assisting in ensuring projects are completed on time and within budget, and assisting with contractor site inspections.
• Performs other duties as assigned or required by supervisor.
  
  

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

Examples of duties

A high school diploma and relevant program experience.

Additional Requirements:

• Sitting or standing for long periods of time.
• Valid driver's license.
• Occasional overnight travel.
• Requires holder to driver routinely.
• Overtime and/or weekend work with Deputy approval.
• Lifting requirements: 50 lbs.
• Must travel routinely to all statewide South Carolina Department of Health and Human Services (the Department) locations.
• In-office role.

Qualifications

• Knowledge of laws, regulations, policies and procedures relevant to the area of employment.
• Ability to exercise judgment and discretion.
• Ability to establish and maintain effective working relationships.
• Ability to interpret and apply laws, regulations, policies and procedures.
• Ability to communicate effectively.

Supplemental information

Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.