Job Description

Posting number: 202301009

Department: Health Department - Personal Health Services

Job classification: Program Coordinator, Grant Management

Posting type: Open

Categories: Grants Administration, Program Management

Summary

This position is the primary liaison for grant management within the division. This role is the conduit between the programming team and the Division Administrator. Under direction of the Division Administrator, Program Coordinators are entrusted with achieving grant reporting requirements and facilitating grant communications.

Examples of duties

• Serve as the primary liaison between program teams and the Division Administrator regarding program operations, grant requirements, deliverables, and other program-related matters.
• Serve as the liaison between the Division and Grants Manager regarding grant-related fiscal and administrative matters.
• Maintain a thorough understanding of assigned grant agreements, contracts, workplans, and deliverables to support compliance with grant requirements.
• Track and monitor grant program activities, timelines, deliverables, and overall status on behalf of the Division Administrator.
• Prepare, coordinate, and submit non-financial grant reports and other required program documentation.
• Coordinate with program teams regarding grant budgets, expenditures, and programmatic needs.
• Participate in grant and program status meetings and provide updates regarding deliverables, timelines, and outstanding action items.
• Work closely with the Division Administrative Assistant and program teams to identify and coordinate grant-related purchases.
• Coordinate with other County departments and agencies regarding the management and tracking of shared grant expenditures and activities.
• Maintain organized and accurate grant documentation, records, reports, and supporting materials.
• Identify potential grant compliance concerns, missed deliverables, or other programmatic issues and communicate concerns to the Division Administrator and appropriate staff.
• Participate in DCHD committees, workgroups, continuous quality improvement initiatives, accreditation activities, emergency preparedness activities, and special projects as assigned to support departmental goals and organizational priorities.
• Perform other duties, tasks, and special projects as assigned.

Qualifications

• High school diploma or equivalent required.
• Minimum of two (2) years of relevant administrative, grant, program, or project coordination experience.
• Experience coordinating projects and managing multiple priorities, deadlines, and deliverables.
• Valid driver’s license and ability to meet applicable background and pre-employment requirements.
• Preferred Qualifications and Experience
• State or Federal grant coordination experience preferred.
• Experience working with Intergovernmental Agreements preferred.
• Experience supporting grant-funded programs, including monitoring deliverables, reporting requirements, and program expenditures, preferred.

Supplemental information

Preferred Qualifications and Experience

• State or Federal grant coordination experience preferred.
• Experience working with Intergovernmental Agreements preferred.
• Experience supporting grant-funded programs, including monitoring deliverables, reporting requirements, and program expenditures, preferred.

Knowledge, Skills, and Abilities

• Considerable knowledge of standard office practices, procedures, and administrative systems.
• Strong written communication skills, including knowledge of business English, spelling, grammar, and punctuation.
• Strong analytical, problem-solving, computational, customer service, and organizational skills.
• Ability to interpret and follow grant agreements, contracts, policies, procedures, and established guidelines.
• Ability to track multiple projects, deadlines, deliverables, and competing priorities simultaneously.
• Ability to work independently with minimal supervision while also functioning effectively as a member of a highly productive team.
• Ability to exercise sound judgment, discretion, courtesy, and professionalism.
• Ability to establish and maintain positive working relationships with DCHD staff, County departments, external partners, and other stakeholders.
• Ability to appropriately handle and maintain confidential and sensitive information.
• Ability to communicate effectively and professionally with individuals at varying levels of the organization.
• Ability to adapt to changing priorities and needs in a fast-paced public health environment.
• Demonstrated initiative, dependability, attention to detail, and strong work ethic.
• Ability to travel between DCHD facilities and other locations as necessary to fulfill the responsibilities of the position.

Computer Skills

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to learn and effectively utilize grant management, financial, project tracking, and other departmental information systems.

Physical Demands

The physical demands described below are representative of those required to successfully perform the essential functions of this position.

• Frequently sit for extended periods while performing computer-based and administrative work.
• Frequently use hands and fingers to operate computers, keyboards, telephones, and other standard office equipment.
• Frequently stand, walk, communicate verbally, and perform routine office activities.
• Occasionally bend, reach, kneel, stoop, crouch, climb stairs, or lift and carry office materials and supplies.
• Ability to travel between DCHD facilities, County offices, and other locations as required.

*The selected candidate will be required to obtain, at their own expense, 3 forms of clearance, including PA State Police Criminal History Record Check; PA Child Abuse History; and FBI Criminal History Background Check including finger printing prior to employment.

**Delaware County Health Department requires all employees be up to date for their COVID-19 vaccination per CDC guidelines. Proof of vaccination must be submitted before a candidate’s start date, if hired.