Job Description

Program Coordinator (Clinical Placement Coordinator) - Pre-licensure Programs, College of Nursing

Hiring Department Ac Engmt & Student Success

Location Chicago, IL USA

Requisition ID 1041705

FTE 1

Work Schedule

Shift Days

# of Positions 1

Workplace Type Hybrid

Posting Close Date July 7, 2026

Salary Range (commensurate with experience): $62,000.00 - 75,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Clinical Placement Coordinator, Pre-licensure Programs supports the coordination and execution of clinical placement and onboarding processes for pre-licensure students. This role ensures students are placed in high-quality clinical learning environments and meet all clinical site requirements in a timely and compliant manner. The Coordinator works closely with program directors, faculty, clinical partners, and the compliance team to facilitate efficient placement processes and support student success.

Duties & Responsibilities:

Clinical Placement Coordination & Operations

• Coordinate clinical placements for Chicago-based pre-licensure nursing students (undergraduate and graduate entry).
• Collaborate with program directors, course coordinators, and faculty to align placements with curriculum objectives and program needs.
• Analyze enrollment data and use learning management system (LMS) tools to forecast student numbers, determine placement needs, and submit requests to clinical partners.
• Partner with clinical site coordinators to secure and confirm placements, ensuring appropriate capacity and quality learning experiences.
• Maintain accurate records of clinical sites, student placements, faculty assignments, and preceptors within designated systems.
• Identify and help develop new clinical placement opportunities to expand and sustain site capacity.
• Generate reports and maintain documentation for accreditation (e.g., CCNE), internal reporting, and program evaluation.
• Support and optimize clinical placement systems (e.g., Exxat, Clinician Nexus, myCE, etc.), ensuring data integrity and efficient workflows.
• Collaborate with the Director of Clinical Operations to maintain clinical courses, rotations, and placement slots in placement software.
• Enter and update student, site, and preceptor data, ensuring accuracy and completeness in clinical placement systems.

Clinical Site Compliance & Onboarding Coordination

• Coordinate student compliance and onboarding requirements in accordance with clinical affiliate policies, university guidelines, and regulatory standards.
• Partner with the Compliance Specialist to track, verify, and document student requirements (e.g., immunizations, background checks, certifications).
• Serve as a liaison between clinical agencies and the College of Nursing for site-specific onboarding requirements, trainings, and documentation.
• Communicate compliance expectations, deadlines, and procedures to students, faculty, and staff.
• Process clinical onboarding requirements within compliance systems (e.g., Clinician Nexus, myCE, Scholar, and site-specific platforms).
• Facilitate EMR and ID badge access as a College of Nursing Access Requestor for UI Health, including troubleshooting access issues.
• Monitor changes in clinical agency requirements and update processes and communications to maintain compliance.

Other Responsibilities

• Maintain consistent, professional communication with students, faculty, program leadership, and clinical partners to support clinical placement operations.
• Serve as a resource to academic advisors, program directors, and students regarding clinical placement and onboarding processes.
• Participate in committees and workgroups related to clinical placement, onboarding, and student success initiatives.
• Support College of Nursing events (e.g., orientation, commencement, recruitment events) as needed.
• Perform other duties and special projects as assigned.

Minimum Qualifications Required:

1. Bachelor’s degree.
2. A total of one (1) year (12 months) of experience coordinating clinical placements and onboarding requirements within a healthcare or academic setting. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications:

• Master's degree in nursing, health administration, higher education, or related field.
• Experience in clinical placement coordination, healthcare administration, academic program support, or a related field.
• Familiarity with clinical compliance and onboarding requirements in healthcare settings.
• Demonstrated experience working with clinical placement or compliance systems (e.g., MyCE, Exxat, CastleBranch, or similar platforms).
• Experience in an academic health sciences or college of nursing environment.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online
application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.
Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.