Job Description
The Center for Substance Use Training and Telementoring (C-STAT) at the Be Well Institute on Substance Use and Related Disorders is seeking an Extension of Community Healthcare Outcomes (ECHO) Program Coordinator. Project ECHO is a collaborative, telementoring model for building online communities of practice amongst healthcare providers or other professionals. The Be Well Institute on Substance Use and Related Disorders at UT Health San Antonio is a national leader in substance use care, combining treatment, research, workforce development, public health initiatives, and community partnership to transform lives.
Under general supervision from the Program Director and Program Manager, the ECHO Coordinator will be responsible for the day-to-day activities of the ECHO programs including planning, coordinating, and implementing different teleECHO programs. This position will act as the primary liaison for speakers, case presenters, and hub members. The coordinator will provide custodial management of all documentation pertaining to current ECHOs, including didactic presentations, case presentations, recommendations, supplementary handouts, etc. The coordinator will attend and contribute to the strategic planning sessions for newly constructed ECHOs and existing hub teams for assigned ECHOs. They are responsible for accurate data entry, running routine reports, tracking ECHO attendance, maintaining documentation for continued accreditation, and assisting in recruitment for speakers and cases for ECHO sessions.
Coordinate the logistics and programmatic aspects of program development and implementation, including but not limited to, advanced scheduling of ECHO sessions, serving as main point of contact with stakeholders and subject matter experts, management of all documentation pertaining to ECHOs, etc.
Assist in the recruitment of experts, providers, organizations, and case presenters that contributes to the quality of the ECHO sessions.
Continually build and maintain relationships with existing ECHO stakeholders, both internal and external, to include raising the profile.
Liaise with continuing education colleagues for CME and CNE accreditation of curriculum.
Attend teleECHO programs and assist ECHO staff and Hub members with their needs to ensure that program runs smoothly.
Assist with marketing efforts for the program (e.g., social media posts, eblasts, YouTube, etc.).
Create invoices for all speakers and ensures payments are processed and received in a timely manner.
Provide oversight and produce reports needed to fulfill obligations for state agencies.
Review and reformats material to be used during educational programs.
- Understand and adjust presentation’s learning objectives to align with Bloom’s taxonomy and other continuing education requirements.
- Performs all other duties assigned as needed.
Education:
Bachelor's Degree in Education social sciences or related field is required.
- Ability to work in a dynamic, interdisciplinary environment and capable of self-direction with long periods of indirect supervision.
- Strong verbal, written and interpersonal communication skills. Must be able to have clear and timely communication with stakeholders in the program (speakers, learners, team members, CME department, Finance department, etc).
- Strong organizing, planning, and prioritizing skills.
- Proficient in computer skills including video conferencing platforms and computer software (Word, Excel, PowerPoint).
- Ability to work in a dynamic, interdisciplinary environment and capable of self-direction with long periods of indirect supervision.
- Ability to create accurate, detailed monthly and quarterly reports to be presented to state agencies.
- Ability to manage multiple competing deadlines and adapt when last minutes changes emerge (cancellation of presenters, late submission of didactic materials, etc.).
- Comprehensive knowledge coordinating large educational events, including event logistics, speaker coordination, and continuing education credit management is preferred.
- Some knowledge of substance use disorders is highly desirable.
This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
This is a grant funded position. Your employment may be terminated by you or UT Health San Antonio at any time regardless of the anticipated end date of the grant.
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
