Job Description

General Responsibilities:

Terracon's Pavement Consulting Services (PCS) team is seeking a highly organized and proactive Program Coordinator to help implement strategic initiatives that support the growth of PCS across the company.

This position is ideal for someone who enjoys managing multiple priorities at once, keeping projects organized, coordinating activities among different teams, and ensuring important tasks are completed on time. The successful candidate will work closely with PCS leadership to support business growth initiatives, internal programs, meetings, communications, and special projects.

Essential Roles and Responsibilities:

Program and Task Coordination

• Maintain and update action-item trackers, project plans, and initiative status reports.
• Monitor deadlines and follow up with team members regarding outstanding tasks.
• Help ensure PCS initiatives, projects, and programs remain on schedule.
• Identify potential delays and proactively communicate issues to leadership.

Meeting and Communication Support

• Schedule meetings and coordinate logistics.
• Prepare agendas and meeting materials.
• Document meeting notes, decisions, and action items.
• Track and follow up on commitments made during meetings.
• Assist with preparing presentations, summaries, and internal communications.

Administrative and Organizational Support

• Organize electronic files, templates, and shared resources.
• Maintain PCS documentation and records.
• Assist with report preparation and data gathering.
• Coordinate travel, events, workshops, and special activities as needed.
• Support onboarding and administrative needs for PCS team members.

Project and Business Support

• Assist with managing multiple PCS initiatives and special projects simultaneously.
• Coordinate information requests among technical staff, marketing personnel, and business development teams.
• Help prepare materials for client development, marketing, and strategic growth efforts.
• Support data tracking and reporting related to PCS goals and initiatives.

Ownership and Follow-Through

• Take responsibility for assigned tasks from start to finish.
• Work independently to obtain information and resolve routine issues.
• Anticipate next steps and proactively keep assignments moving forward.
• Serve as a dependable point of contact for PCS administrative and coordination needs.

General

• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Requirements

• High school diploma and a minimum of 4 years’ related experience.
• Associate or bachelor’s degree in related field preferred.
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.