Job Description

Program Coordinator

Requisition ID
req35987
Working Title
Program Coordinator
Position Grade
10
Position Summary

The Program Coordinator
is a central, high-level administrative position responsible for ensuring the
seamless continuity and strategic institutionalization of the Indigenous Design
and Planning Institute (iD+Pi) during its critical three-year leadership
transition, as supported by the Mellon Foundation. The incumbent serves as the
backbone for operational logistics, grant compliance, and collaborative
engagement required to move from founding director leadership to a permanent,
sustainable structure. This role requires familiarity with academic governance,
strategic planning processes, and a commitment to Indigenous methodologies and
community-engaged scholarship.

Term Position Three (3) Years, .5FTE,
tied directly to the Mellon Grant funding period. Position after year one may
become full-time depending on availability of Mellon funding.

Duties and Responsibilities
Strategic Transition & Institutionalization Support
1) Coordination of Strategic Planning: Independently initiate,
organize, and manage all logistics for the strategic planning sessions,
faculty retreats, and community engagement meetings required to
synthesize findings and set the Institute's future vision.

2) Governance Development: Provide dedicated administrative
support to the Director and Institute affiliates in developing and
formalizing key institutional documents, including iD+Pi bylaws and
the comprehensive plan for the Board of Advisors

3). Director Search Assistance: Serve as administrative support
for the SA+P faculty/staff search committee composed to hire the director,
working with the Dean of the School and the School’s AOO in coordinating
all phases of the Director hiring process, including assisting in the drafting
the formal job description, scheduling public presentations for finalists,
and securing necessary institutional approvals.

4) Board Management: Organize, manage, and facilitate
all administrative requirements for the newly appointed Board of
Advisors retreats and meetings, including agenda preparation, material
distribution, and minute-taking.

II. Grant and Fiscal Administration
1) Mellon Compliance & Reporting: Maintain meticulous records of
all grant activities and expenditures; collect and compute necessary data
(quantitative and qualitative) to assist the Program Manager and Director
in compiling yearly annual and final programmatic reports for
submission to the Mellon Foundation.

2) Budgetary Monitoring: Track and administer dedicated
grant expenditures, ensuring alignment with the approved budget for
transitional staff, meeting logistics, travel, and stipends.

3) Resource Coordination: Coordinate the work and
activities of the Emeritus Project Director (Dr. Jojola), the Program
Manager, the external Facilitator, and the Program Process Report Writer
to ensure all transitional activities are completed on schedule.

III. Programmatic Support & Dissemination
1) Programmatic Implementation: Serve as the administrative hub
for existing iD+Pi community-engaged studios and projects, applying
specialized knowledge to support the accomplishment of program objectives
and the P.L.A.C.E.S. Framework methodology.

2) Curriculum Development Support: Assist in gathering input from
university partners and tribal communities to support the continued
development and eventual launch of the online Indigenous Planning (IP)
Certificate

3)Documentation: Oversee and coordinate the Program Process Report
Writer's deliverables, ensuring that all outcomes of the strategic
planning sessions are captured in a clear, organized, and professional
foundational document for the new Director and Board of Advisors.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications

• Master's degree in a humanities discipline (e.g.,
  Planning, Public Administration, Indigenous Studies, or related field) is
  strongly preferred.
• Three (3) years of demonstrated, high-level administrative or
  project management experience within a university setting or non-profit
  organization, specifically managing complex, multi-year grant-funded
  projects.
• Grant Management: Deep working knowledge of
  complex grant compliance, fiscal administration, and reporting procedures
  required by major private foundations (e.g., Mellon, NEH, NSF).
• Organizational Leadership: Proven ability to manage
  large-scale strategic initiatives (e.g., leadership searches, strategic
  planning) and coordinate diverse high-level stakeholders (faculty,
  community leaders, external consultants).
• Scholarly Communication: Advanced writing, editing, and
  professional correspondence skills necessary to produce formal governing
  documents, official reports, and high-quality program communications that
  reflect the Institute’s mission.
• Community Engagement: Demonstrated commitment to
  and/or experience with Indigenous-led initiatives, community
  organizing, and culturally grounded methodologies such as the
  P.L.A.C.E.S. Framework.
• Problem Resolution: Ability to independently make
  procedural decisions and judgments to resolve day-to-day operational
  issues across a complex transitional project.
• Proficiency in data collection, analysis, and
  report generation for both internal and external progress assessments.

Additional Requirements
Campus
Main - Albuquerque, NM
Department
Sch Arch Planning Gen Admin (515B)
Employment Type
Staff
Staff Type
Term - Part-Time
Term End Date
3-years from date of hire
Status
Non-Exempt
Pay
Hourly: $19.56 - $26.58
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
For Best Consideration Date
3/23/2026
Eligible for Remote Work
No
Eligible for Remote Work Statement
Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please attach the following documents in UNM Jobs as part of your application:
1) Resume
2) Cover letter describing your interest in the position and how your knowledge and skills directly relate to the duties described
3) Contact information for three (3) supervisory references

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.