Job Description

The Program Coordinator plays a key role in supporting the operations of Heartview Foundation’s Training Academy & Apprenticeship Program (TAAP). This position is responsible for coordinating workforce development activities, tracking trainees, supporting compliance and reporting requirements, managing data and records, and providing high-level administrative and communication support to ensure smooth and effective program delivery.

This position is full-time, 40 hours per week.

Key Responsibilities

• Coordinate day-to-day program operations and serve as a primary point of contact for trainees, supervisors, and partners
• Maintain accurate, organized, and confidential trainee, supervision, scholarship, and compliance records
• Serve as a central point of coordination for trainees, clinical sites, supervisors, academic partners, and internal staff.
• Support scheduling of meetings, trainings, interviews, and events; prepare basic reports and documentation
• Assist with payroll and stipend tracking, data collection, and grant or program reporting
• Assist with data collection, verification, and reporting to support program evaluation and funding requirements.
• Assist with coordination of outreach activities, workforce pipeline initiatives, trainings, meetings, and special events, including setup and tear-down as assigned.
• Support outreach efforts, website updates, social media posts, and creation of flyers and materials using Canva
• Order and track program and office supplies and assist with special projects as assigned

Why You'll Love Working at Heartview We’re deeply committed to supporting both our clients and our staff. Here's what we offer:

• Generous Paid Time Off (PTO) to prioritize your well-being
• 100% employer-paid health, dental, and vision insurance for employees
• 75% employer-paid coverage for dependents
• 401(k) with employer match to support your financial future
• Paid holidays for rest and connection
• Employee Assistance Program (EAP) for confidential personal and professional support

Requirements

Qualifications:

• Associate’s degree required; Bachelor’s degree preferred in a related field
• Minimum of three years of experience in program coordination, administration, education support, or workforce development
• Strong organizational, communication, and multitasking skills with attention to detail
• Proficiency in Microsoft Office, Google Workspace, and design tools such as Canva

Additional Requirements: Qualified candidates must pass a background check and adhere to our drug-free workplace policy, which includes pre-employment drug and alcohol screening.

At Heartview Foundation, every team member helps create a safe, recovery-oriented environment. We look for employees who are committed to recovery principles and healthy living, and who can demonstrate that commitment through their professional conduct and personal wellness practices. Because of the unique role we play in clients’ lives, staff must also respect professional boundaries, avoid conflicts of interest, and recognize the power differential that can exist not only between providers and clients but also among staff members. To ensure ethical standards are maintained, employees cannot be current participants in Heartview Foundation’s primary treatment programs. If an offer of employment is made, Human Resources will conduct due diligence to confirm the accuracy of this disclosure.

Apply today to embark on a fulfilling career at Heartview Foundation!

Position open until filled