Job Description

Posting number: GLA - JR109834 - 09/26

Department: Colorado School of Mines

Job classification: Program Assistant I

Posting type: Open & Promotional

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Accounting and Finance, Professional, Executive Management, Miscellaneous, Customer Service, Higher Education, Business, Office and Administrative Support, School Administration

Summary

Logo25.png

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Located in the foothills of the Rockies, a short walk from downtown Golden, Colorado, Mines campus is home to a close-knit community of change makers, boundary breakers and problem solvers.For more information visit us at: www.mines.edu.

Not an engineer? No problem! Join the Mines team as a Program Assistant I in the Mechanical Engineering department, playing a key role in departmental event planning, program coordination, and administrative operations—including HR, payroll, and research support.

We offer a comprehensive portfolio of benefits to our classified workforce, including medical, dental, life, short and long-term disability plans, dependent tuition benefit, and retirement plans. Benefits begin the first of the month following your start date.

Other perks include:13 paid holidays per yearPaid vacation and sick leave which starts accruing your first month!Free access to Mines varsity sporting events for you and 3 guests!

Examples of dutiesThe Mechanical Engineering Department (ME) offers cutting-edge undergraduate and graduate programs, empowering almost 2,400 students to become leaders in engineering, research, and service. With a team of 50+ world-class faculty and a vibrant community of research experts, adjuncts, and visiting scholars, we’re driving breakthroughs in engineering and technology. The Mechanical Engineering Department prides itself on providing a challenging yet rewarding experience for students to develop as engineers, scholars and citizens. The department has experienced unprecedented growth over the past five years and currently represents 37% of the Mines student body. To meet the demands of our expansion, we seek a full-time Program Assistant I to allow us to continue delivering excellence. This vital role supports a wide range of administrative and clerical functions, including:Department eventsGraduate and undergraduate programsHiring and payrollResearch funding coordinationThe Program Assistant will play a key role in event planning, program coordination, and administrative operations—including HR, payroll, and research support.Key Responsibilities include:Graduate Program SupportCoordinate recruitment efforts and graduate eventsManage teaching assistant hiring and payroll processesProvide administrative support for graduate student operationsUndergraduate Program SupportAssist with course scheduling and room assignmentsProcess student course changesOversee hourly student budgets and course support fundingHandle administrative and payroll actionsDepartment Event Planning & ExecutionOrganize department events including seminars, guest speakers, recruiting activities, and community-building gatheringsManage logistics such as advertising, catering, travel arrangements, reimbursements, and guest supportAdministrative OperationsSupport faculty with fund managementFacilitate faculty ordering and purchasingServe as building proctor, overseeing access and maintenanceTrack department space usageManage website and social media content

Please note: this position reports to campus Monday - Friday; 8:00 - 5:00

QualificationsResidency Requirement:This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H4R1XXPROGRAM ASSISTANT I

MINIMUM QUALIFICATIONS:

Experience Only:Four (4) years of relevant experience in an occupation related to the work assigned to this position, including work in communications, managing and organizing information, must be able to manage competing priorities, have familiarity with marketing and outreach (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted). OREducation and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years.(TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT)

Necessary Knowledge, Skills, and Abilities:Strong interpersonal and communications skills; ability to analyze, investigate and solve problems.Proficiency in coordinating resources, managing complex budgets, and establishing priorities.Experience in webpage management, social media engagement, and content creation.Demonstrated ability to be detail-oriented, work in a team-oriented environment, as well as independently, and adapt to change in the workplace.Commitment to creating an inclusive environment and demonstrated ability to work effectively with postsecondary students, faculty and staff of diverse backgrounds.Ability to be sensitive to the needs and concerns of faculty, staff, and students and other members of the University in a manner that is professional, objective and easily understood.Experience using computer applications, software tools, databases, including Workday, Microsoft Word, Excel, Outlook, PowerPoint, OnBase and other relevant technologies.

PREFERRED QUALIFICATIONS:Prior experience working in Higher Education strongly preferredPrior experience working at Colorado School of Mines strongly preferredProfessional experience using Workday Education in business management, communications, marketing, or closely related field.Supervisory experience.Experience planning and executing eventsExperience with the design and creation of newsletters, brochures, and other branded materials.Prior relevant state experience

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules. Supplemental informationColorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?Look to Mines.