Job Description

Position Title: Program Assistant
Department: Faculty of Education - Master of Adult Education and Bachelor of Education
Position Type: Full-time, 1 year term
Classification: NSGEU Band 4
Salary Range: $41,808-51,090 (based on 37.5 hours per week)
Posting Date: July 31, 2026
Closing Date: August 12, 2026, at 1:00 PM AST

StFX University is seeking a Program Assistant for a 1-year term to provide comprehensive administrative support to the Master of Adult Education (MAdEd) and Bachelor of Education (BEd) programs within the Faculty of Education. Working closely with faculty, students, and external partners, the Program Assistant coordinates admissions, registration, academic records, student communications, departmental events, financial administration, and day-to-day program operations. The role serves as a key point of contact, ensuring efficient program delivery while providing exceptional service and administrative support in a collaborative, student-focused environment.

Responsibilities

• Coordinate the admissions process for the Bachelor of Education and Master of Adult Education programs, managing applications, communications, interviews, and applicant records through Target X.
• Prepare and coordinate course registration processes by working closely with the Registrar's Office, Student Accounts, faculty, and students to ensure accurate registration and enrolment.
• Maintain accurate student records in Banner, process admissions and registration updates, monitor reports, and ensure student information meets institutional requirements.
• Coordinate practicum placement documentation, liaising with Regional Education Centres, schools, principals, and students to ensure placement requirements are completed.
• Support teacher certification processes by collecting, reviewing, and submitting required documentation while assisting students with certification requirements.
• Administer student bursary processes by coordinating applications, verifying eligibility, organizing committee materials, and maintaining award records.
• Manage Child Abuse Registry Checks and Vulnerable Sector Checks for teacher candidates, ensuring compliance with provincial placement requirements.
• Serve as a primary point of contact for prospective and current students, providing information and support related to admissions, registration, program requirements, and student services.
• Provide administrative support for both academic programs, including budget and expense administration, office operations, records management, website updates, meetings, and special events.
• Collaborate with faculty, university departments, and external partners to support the effective delivery of academic programs and enhance the overall student experience.

Qualifications

• Diploma in Office Administration, Business Administration, or a related field; equivalent education and experience may be considered.
• Minimum two to three years of progressively responsible administrative experience, preferably in a post-secondary or student services environment.
• Experience supporting admissions, registration, or academic administration is considered an asset.
• Demonstrated ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy in a fast-paced environment.
• Strong organizational, time management, and problem-solving skills with exceptional attention to detail.
• Excellent interpersonal and communication skills, with the ability to provide professional, student-centred service to a diverse range of stakeholders.
• Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive student and institutional information.
• Proficiency with Microsoft Office Suite and experience working with databases or enterprise systems; experience with Banner, Target X, or similar student information systems is an asset.
• Ability to work independently while also collaborating effectively with faculty, staff, students, and external partners.
• Demonstrated commitment to providing exceptional customer service and contributing positively to a collaborative team environment.

To apply for this opportunity, click the " Quick Apply" button and upload your cover letter and resume as a single combined PDF document (maximum 6 MB). Only one file can be uploaded per application.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at hr@stfx.ca or 902-867-5038.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca

About Antigonish, Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information visit www.townofantigonish.ca or www.visitantigonish.ca