Job Description

Discovery – Health

Professional Assistant

About Discovery

Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating to not only achieve financial success, but to ignite positive and meaningful change within our society.

About Discovery Health

We are committed to liberating the best in you and helping you grow and develop to your full potential. We are all great people with unique talents, strengths, and specific career aspirations.

To this end, we believe in bringing great career opportunities to our people, thus helping you achieve your career goals and delivering on our People Management Philosophy and vision; to not only attract but also grow and retain the best and smartest people, who contribute meaningfully to our unique culture and core purpose. Our leadership strives to identify, amplify, and utilise all the talent that our people have.

About Discovery Health Systems

Discovery Health Systems strives to be a world leading healthcare technology organisation. We pride ourselves in creating world class solutions through our curious, innovative people who employ technical excellence to fully realise the immense potential of digital health technology to promote health and wellbeing for all South Africans and our customers globally. Our high-performance organization prides itself in attracting the finest talent while continually challenging ourselves to create solutions that make a difference in our customers world. Our environment is energetic, high tempo and supportive of motivated people striving to find excellent and relevant solutions.

Key Purpose

Dynamic team-player who will support a key strategic arm of the business. To provide administrative support and services to the Head Chief Information Officer, while supporting the general needs of the Discovery Health Systems Team. To Support the CIO and Department through effective coordination of daily responsibilities.

Areas of responsibility may include but not limited to

Secretarial

• Preparation of Agenda's, minutes. Matters arising and timeous distribution

• Diary and email management for CIO and other managers if required

• Scheduling meetings: Room bookings, Set up, and related document preparation

• Effectively deal with internal queries the same day

• Taking and relaying messages accurately

• Collecting and returning visitors to the reception area

• Continuously build and maintain professional relationships with internal and external clients if required

• General administration duties as required of the role
• Provide ongoing and professional support to Management team within the area
• Compiling reports or presentations in a professional manner

Office Management

• Order cost centre supplies: Stationery, envelopes, PC's, furniture, flowers

• Updating organogram monthly

• Updating payroll input and handing in monthly payroll submissions by cut-off.

• All travel bookings for cost centre

• Handling and organizing petty cash

• Logging of IT & Group Facilities calls

• Handling any office movements by meeting with space planning and mapping out a plan

Function & Event co- ordination for Team

• Liaising with procurement for any invoices or purchases from preferred suppliers

• Run and distribute telephone reports and monitor related costs

• Keep register of floating laptops- and lightpro bookings

• Parking allocations

• Distributing gifts to staff on the floor when required

• Serve as point of contact relating to reporting of repairs due

• Editing and approval of documents and facilitating printing and distribution thereof

• Budget monitoring and planning. Adherence to strict deadlines

• Procurement for cost centre, place order with supplier, arrange for order number to be generated, arrange approval, receipt of original invoice and send to finance for payment.

• Handle general payment queries from suppliers

• Petty cash capturing for the division
• Planning of events/initiatives on behalf of the CIO such as year-end functions, reviews ,strategy sessions ,team buildings ,etc.

Adhoc

• The person in this role will handle Adhoc functions and projects which is not limited to the above.

• The person would support the CIO, as well as service other managers.

Personal Attributes and Skills

• Values Driven

• Optimistic and Dynamic

• Effective communicator

• Builds a sense of community in the Department

• Problem Solver

• Learns on the fly

• Results focused

• Resilient

• People Savvy

• Instills trust

Education and Experience

The is following are essential requirements:

• 2 years administration experience

• 3 years working experience as a PA to Senior Management

• Matric Qualification

• Ability to type speedily and accurately

• Excellent communication and comprehension

• Attention to detail

• Presenting a professional image

• Computer knowledge - intermediate:

• Ms Word

• Power Point
• Outlook

The following are advantageous requirements

• Secretarial Diploma

• Proficient with:

• Visio

• Discovery experience

Employment Equity

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

EMPLOYMENT EQUITY

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.