Job Description

About us:

Scanlan Theodore is a heritage Australian House - an epitome of elegance and refined sophistication. A House of artisans, luxurious fabrics and human values, it has stayed true to its independent spirit while threading a 40-year heritage of elevated craftmanship.

Founded in 1987 by Gary Theodore, the House's long-standing success is tied to a delicate balance between tradition and modernity, preserving the values of the past while having the courage to innovate and reinvent.

The products are central to everything and speak for themselves - crafted to be beautiful and practical companions in the lives of the women for whom they are designed.

About the position:

The Production Coordinator plays a pivotal role in managing end‑to‑end garment production, building and maintaining strong relationships with a portfolio of international suppliers and manufacturers. This role is responsible for coordinating production timelines across multiple styles and seasons, ensuring all key milestones—from order placement through to final delivery—are achieved in line with critical path requirements. Working closely with design, sourcing, technical and logistics teams, the Production Coordinator proactively monitors production progress, resolves issues as they arise, and mitigates risks to ensure on‑time, in‑full delivery of finished goods into the warehouse. A strong focus on communication, organisation, and supplier accountability ensures production quality standards, cost efficiencies, and seasonal delivery targets are consistently met.

Key responsibilities:

• Collaborate closely with the design team throughout the development process to ensure all products meet brand quality standards and design intent.
• Manage end‑to‑end production of styles, overseeing progression from approved workroom samples through to bulk production in alignment with detailed critical paths.
• Build, maintain, and nurture strong relationships with a portfolio of established local and offshore suppliers to ensure consistent quality, reliability, and performance.
• Source, assess, and onboard new factories as required, ensuring they are aligned with departmental quality expectations, production capabilities, and ethical standards.
• Liaise closely with pattern makers to resolve any technical or production challenges, ensuring smooth transitions from sampling to bulk manufacture.
• Source and order raw materials for CMT styles where required, coordinating with suppliers to meet production timelines.
• Conduct quality control checks at all key stages of production, including pre‑production and shipment samples, to ensure garments meet approved specifications.
• Negotiate costs for each style in collaboration with suppliers, ensuring target margins are achieved without compromising quality or delivery timelines.
• Organise and coordinate bulk freight for finished garments and raw materials, ensuring timely delivery into the warehouse each season.
• Maintain accurate and up‑to‑date records across Style Arcade and AP21, ensuring data consistency and alignment across systems.
• Ensure invoices are accurately processed and reconciled in collaboration with the finance team.
• Contribute positively to a dynamic team environment, gaining exposure across multiple production categories and supporting continuous improvement within the production function.

What are we seeking?

• Qualification in fashion merchandise, design, textiles or related discipline
• 5+ years' experience in a similar production position preferred
• Ability to be agile and thrive in a fast-paced environment
• Strong organisational skills with great attention to detail
• Ability to work autonomously
• Strong communication skills
• Full-time availability

Prior to commencing employment in this position you will need to provide two references, full working rights and complete police check.

Complete your application by clicking the Apply Now button and we will be in touch.

In anticipation of a high volume of applicants, only shortlisted candidates will be contacted.