Job Description

Production Coordinator | Full-Time | PST or EST Time Zones

Location: Remote (North or South America preferred, working within PST or EST time zones)
Hours: Full-time, with flexibility for occasional evening and weekend support

PLEASE READ BEFORE APPLYING

We are only reviewing applications submitted through our portal. Please apply through the following link:

https://forms.clickup.com/9017085020/f/8cqbk2w-105837/E08SAOKLPWCGDRLPIM

Who We're Looking For

We're looking for a senior production operator who can manage cross-client production workflows, absorb operational complexity quickly, and keep projects moving without constant oversight.

This is not a junior coordinator role. The Production Coordinator exists to provide senior operational capacity across the department and reduce bottlenecks at the Production Lead level as client volume and production demands scale.

You'll execute wherever the department needs support most — managing timelines, coordinating stakeholders, solving operational issues, and ensuring production work continues moving efficiently across multiple projects and clients.

The ideal candidate is highly organized, calm under pressure, operationally mature, and capable of making strong decisions independently in fast-moving environments.

What You'll Own

Coordinate production workflows across multiple active clients and projects
Manage timelines, deliverables, approvals, and stakeholder communication
Coordinate between internal teams, vendors, contractors, and client contacts
Support onboarding and operational setup for new clients alongside the Production Lead
Provide additional production capacity as project volume scales
Support production requirements for Goop and other active accounts as directed
Identify blockers early and keep projects moving without requiring constant escalation
Improve workflows and operational organization across the department

What We Need From You

Experience managing production workflows in agency, media, or content production environments
Strong operational judgment and independent decision-making ability
Comfortable managing multiple simultaneous projects in fast-paced environments
Excellent organization, communication, and stakeholder coordination skills
Ability to execute proactively without constant direction
AI fluency and comfort using modern operational tools and systems

Who Thrives Here

This role is best suited for someone who:

Takes ownership without needing reminders
Communicates proactively and escalates issues early
Thinks in systems, not just tasks
Stays calm under pressure and shifting priorities
Executes quickly while maintaining attention to detail
Enjoys building structure inside fast-moving environments

About Us

Trolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions for high-profile clients.

We operate with an AI-first, Founder Mode mindset focused on ownership, execution, operational excellence, and continuous improvement.

Benefits

Fully remote work
Flexible schedule and time off
Access to leading AI tools
Direct collaboration with leadership
Long-term career growth opportunities
High-trust, fast-moving team culture

About Trolley AI

Trolley AI is the control room for founder-led execution—uniting creative vision and operational rigor in one integrated platform. It’s the intelligence layer powering Kinship Ventures and its network of brands, investments, and co-built companies.

More than a system, Trolley is a creative operations company built for speed, clarity, and strategic leverage. We partner with top-tier clients to strategize, produce, and optimize digital and marketing content that drives engagement, visibility, and growth.

Trolley enables teams to operate with the intuition of a founder and the precision of a Fortune 500 company—without the drag of headcount, handoffs, or memory loss. It serves strategists, founders, GPs, and heads of brand—anyone turning chaos into culture and instinct into infrastructure.

We operate in Founder Mode—a mindset rooted in ownership, speed, and strategic thinking. We value initiative, entrepreneurial drive, AI-powered efficiency, and collaboration. If you’re impact-driven, thrive in dynamic environments, and scale through systems (not stress), Trolley is for you.

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About our CEO

Moj Mahdara is an entrepreneur, investor, and strategist known for turning cultural movements into billion-dollar markets and backing outsider founders who change the rules. As Co-Founder of Kinship Ventures with Gwyneth Paltrow and former CEO of Beautycon, she has built and scaled brands at the intersection of culture, commerce, and technology.

Moj invests at the earliest stages, supporting founders on go-to-market, platform distribution, and narrative strategy, and previously partnered at Intuition Capital, backing Bonza, Chroma, Starface, and Feals. She founded Global Freedoms.org to advance the Woman, Life, Freedom movement and created Trolley to operationalize founder intuition—bridging creative vision and execution through intelligent systems.